Job Offer: Administrative Specialist - Department of Materials Science and

Administrative Specialist - Department of Materials Science and

Who we are

Why Rensselaer?Our dynamic global community of changemakers includes some of the world's leading researchers, students, alumni, and faculty who ask the important questions and devise the scientific and technological innovations that make the world a better place for all of humanity. Nestled on a beautiful 275-acre campus in upstate NY, Rensselaer is home to five schools, 32 research centers, three makerspaces, an observatory, and one of the world's fastest supercomputers.


Job Summary
The Administrative Specialist is the initial point of contact for the department office. The administrative specialist works with the faculty graduate coordinator to maintain all graduate student records; coordinate Undergraduate Research Project (URP) program logistics; provide support to building coordinator and provides administrative support to assigned faculty.

»Welcome on-site visitors; answer and route phone inquiries to appropriate personnel; distribute everyday mail, maintain office supplies. Ensure conference rooms and public areas are organized and well presented.

»Coordinate and maintain communication with the Office of Graduate Admissions and the department's Graduate Recruitment Committee to ensure an efficient application process. Including tracking and maintaining records of graduate students including preliminary exam set-up, candidacy & defense exams, etc. and create student status books.

»Provide general administrative support for Department faculty and students, including copying course materials and exams, assisting with travel arrangements and preparing travel reports in Institute wide enterprise systems

»Coordinate or assist with meetings and special events; schedule and coordinate dates and times, venues, attendance, agendas, and facilities; take minutes, and provide administrative support and follow-up on matters arising from meetings.


Minimum Qualifications

»HS Diploma/GED

»Three (3) or more years of practice related to the tasks of the position is required
significant combinations of education, training and practice will be considered.


Minimum expertise, expertise, and Abilities

»Demonstrate proficiency with Microsoft Office

» capability to compose routine correspondence and reports

»Requires good problem-solving expertise involving multiple variables in a variety of routine situations

»Excellent interpersonal, communication and organizational expertise

» capability to work with sensitive information in a confidential and diplomatic manner

»Excellent planning, organizing and effective time management expertise

» capability to work independently without constant supervision

» capability to work effectively under pressure and meet established goals and objectives

» capability to work with a wide variety of diverse internal and external constituencies


Shift
Business Hours: Monday - Friday


Application instructions


Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter
If you need assistance with the online application process, Contact Us by Email address: [email protected]
Job Posted Date
Applications will be accepted until the position is filled.


COVID-19 Pandemic Protocols
Rensselaer requires all faculty and staff to be vaccinated (and boosted when eligible) against COVID-19. Requests for exemptions for medical or religious reasons will be evaluated on a case by case basis. For more information, please see