Executive Administrative Coordinator

Executive Administrative Coordinator

Location: New York, NY (Hybrid)

Job Type: Full-Time, Non-Exempt

Job Summary

HireFrontier is a modern staffing and recruitment company connecting exceptional talent with leading employers. We're hiring an Executive Administrative Coordinator to support our Chief of Staff, CEO, and Executive Leadership Team in a fast-paced, confidential environment.

Responsibilities

● Manage executive calendars, meetings, and travel arrangements

● Coordinate domestic and occasional business travel and itineraries

● Support executive scheduling and meeting logistics

● Serve as primary contact for internal/external communications

● Field calls, emails, and correspondence professionally

● Draft and proofread business documents

● Support office operations, vendor coordination, and mail

● Help organize company meetings and recruiting events

● Maintain confidentiality and discretion

● Take on additional duties as assigned

Working Conditions

● Hybrid schedule with occasional evening/weekend flexibility for events

● Comfortable in a dynamic environment handling multiple priorities

Qualifications

● Bachelor's degree or equivalent experience

●1+ year in administrative, executive support, or staffing role preferred

● Excellent written and verbal communication

● Strong organization and multitasking with attention to detail

● Proficient in Microsoft Office, Google Workspace, and Adobe Acrobat

● Strong customer service and problem-solving skills

● Able to work independently and collaboratively

● High integrity and professionalism

Equal Opportunity Employer

HireFrontier is an Equal Opportunity Employer committed to an inclusive workplace, considering all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity, or other protected status under applicable law.