Medical Administrative Assistant

Job Description

Job Description

Job Title: Medical Administrative Assistant

Department: Employee Health

Location: Flushing, NY 11355

Shift : Days

• Hours per Week: 40

Duties and Responsibilities

• Act as liaison between supervisor and departmental staff by transmitting requests, messages, and instructions.
• Assist in budget preparation, expense monitoring, and variance reporting.
• Coordinate planning and logistics for meetings, forums, conferences, and office activities.
• Draft, edit, and format informational materials such as brochures, flyers, announcements, letters, and reports.
• Prepare meeting agendas, minutes, correspondence, statistical reports, and transcribe dictation as required.
• Manage purchase orders, check requests, petty cash vouchers, tuition reimbursements, and other financial documentation.
• Arrange travel, accommodations, and prepare expense reports and reimbursements.
• Screen and prioritize incoming mail and telephone calls, responding or redirecting appropriately.
• Schedule patient appointments, referrals, and maintain patient billing records (if applicable).
• Maintain employee and patient files.
• Assist with payroll processing and managing Paid Time Off (PTO) systems.
• Track professional licensure expiration dates and notify staff to prevent suspension.
• Perform other related duties as assigned.

Required Skills and Qualifications

• 2-3 years of administrative or medical office experience required.
• Proficient with MS Office Suite (Intermediate level).
• Adaptability to changes in work environment and responsibilities.
• Strong communication skills with the ability to engage and inform diverse audiences.
• Ability to build productive customer and strategic work relationships.
• Effective decision-making and problem-solving skills.
• Proactive with a strong initiative to accomplish goals.
• Time management and organizational skills to efficiently manage workload.
• Attention to detail and commitment to quality in all tasks.

Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors.

Company Description

Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors.