Office Manager for Executive Support

Overview We are seeking a highly organized and proactive Executive Administrative Assistant to support our executive team. This role is essential in ensuring smooth operations within the office and providing high-level administrative support. The ideal candidate will possess strong project coordination skills, exceptional attention to detail, and a commitment to delivering outstanding customer service.

Responsibilities

• Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Assist in project coordination by tracking progress, deadlines, and deliverables to ensure timely completion of tasks.
• Perform clerical duties such as filing, data entry, and maintaining organized records for easy access.
• Proofread documents for accuracy and clarity before distribution or filing.
• Utilize office software and tools, including DocuSign for document management and electronic signatures.
• Communicate effectively with internal teams and external clients to provide exceptional customer service.
• Prepare reports, presentations, and other materials as needed for meetings or projects.
• Maintain a clean and organized office environment to enhance productivity.

Requirements

• Proven experience as an administrative assistant or in a similar clerical role.
• Strong project coordination skills with the ability to manage multiple tasks simultaneously.
• Excellent proofreading abilities with keen attention to detail.
• Proficient in office software applications and computer literacy is essential.
• Familiarity with DocuSign or similar electronic document management systems is a plus.
• Exceptional customer service skills with a professional demeanor.
• Strong organizational skills and the ability to work independently or as part of a team.
• Effective communication skills, both written and verbal.

If you are a motivated individual looking to contribute your skills in a dynamic environment, we encourage you to apply for this exciting opportunity as an Executive Administrative Assistant.

Job Type: Full-time

Pay: $65,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Education:

• Bachelor's (Preferred)

Ability to Commute:

• Maspeth, NY 11378 (Required)

Ability to Relocate:

• Maspeth, NY 11378: Relocate before starting work (Preferred)

Work Location: In person