Payroll Accounting Manager

Job Description

Job Description

POSITION SUMMARY
The Payroll Accounting Manager ensures the timely processing of payroll transactions, ensuring payroll preparations and calculations, payroll accounting, tax filing and remittance, benefits maintenance, and various special payments are completed in a timely and accurate manner.

RESPONSIBILITIES

• Payroll Management and Administration

• Manage the full payroll cycle including bimonthly payrolls for all employees, ensuring accuracy and compliance with policies and regulations.
• Manage the setup, maintenance, and accuracy of payroll records in both Sage and Paycom regarding new hires, terminations, changes, and leaves of absence.
• Prepare and distribute payroll reports as needed (e.g., pre-payroll checks registers, cash requirements for the full payroll costs, fringe deduction reports, Outstanding checks etc.).
• Calculate and process approved special payments such as bonuses, stipends, and retroactive pay adjustments.

• Compliance and Regulatory Oversight

• Oversee and file timely federal, state, local, and provider for tax payments and reports (e.g., quarterly 941, annual W-2/W-3, ShelterPoint, and 1099 forms).
• Respond to and resolve inquiries from employees, managerial, and government agencies regarding payroll matters (e.g., wage garnishments, unemployment claims).

• Benefits and Deductions Administration

• Manage payroll-related deductions for benefits, retirement plans, and other withholdings (e.g., health insurance, 403(b), commuter benefits).
• Coordinate with HR to ensure accurate reflection of benefit enrollments and changes in the payroll system.
• Process and remit benefit and retirement plan contributions to appropriate vendors.
• Reconcile benefit invoices with payroll deductions.

• Audit and Reporting

• Prepare internal and external payroll reports for management, finance, and auditors as needed.
• Support annual financial audits and audits by funding agencies, ensuring all payroll documentation is accurate and complete.
• Perform regular internal audits to ensure payroll accuracy and data integrity.

• System Management and Improvement

• Maintain and update the payroll system to ensure data integrity and functionality.
• Work with IT or third-party vendors to resolve system issues and implement upgrades or changes as needed.

• Employee Support and Communication

• Provide accurate and timely responses to employee inquiries regarding pay, deductions, and taxes.
• Assist employees with payroll self-service systems or direct deposit updates.

• Collaboration and Leadership

• Collaborate with HR, Finance, and Programing to ensure accurate and timely payroll processing.
• Participate in cross-departmental initiatives and projects as needed.

QUALIFICATIONS

• Bachelor's degree in accounting or related field.
• 5+ years’ experience in payroll accounting
• Extensive organization skills
• Ability to manage time and prioritize tasks to meet stringent deadlines
• Ability to draft processes, facilitate process improvements, and streamline operations.
• Advanced knowledge of Paycom and Sage Intacct accounting software
• Ability to exercise discretion, initiative, and good and independent judgment
• Meticulous proofing and follow up skills
• Interpersonal skills appropriate to a diverse workplace
• Knowledge of non-profit and grant accounting and government contracts a plus
• Proficiency in MS Office, especially Excel

ABOUT KIWI PARTNERS

Kiwi Partners is one of the nation’s leading providers of outsourced accounting, consulting, and human resource services to the nonprofit sector. Since 1998, we have served more than 1,000 nonprofit organizations representing every sector of the nonprofit community. Kiwi Partners is a division of Vital Impact one of the nation’s most prominent philanthropic advisory firms. Vital Impact is a certified B Corporation.


Kiwi Partners offers exciting opportunities that will challenge your abilities, expand your skills, and reward your contributions in an atmosphere that encourages both personal and professional growth.

Our mission is to deliver high-quality accounting, consulting, and human resources services to the nonprofit community. For over 20 years, our consistently high-quality services have enabled our nonprofit clients to focus on their mission to better society.

ABOUT VITAL IMPACT

Vital Impact helps foundations, philanthropists, and investors who are serious about impact achieve the greatest good with their resources. We work on issues ranging from the social and economic advancement of women and girls, and conservation of our climate and planet, to reducing poverty and inequity in the United States and around the world. Our staff members are mission-driven and action-oriented, and have a unique combination of experience in philanthropy, business, nonprofits, government, finance, law, and other fields. We combine creative, strategic thinking with knowledge and networks developed through decades of hands-on experience. The fastest-growing philanthropic advisory firm in the nation, Vital Impact is also a certified B Corporation.

COMPENSATION

This is a full-time exempt position. We offer a competitive and holistic total rewards package that includes salary, bonus, and benefits.

The annual base salary range for this position is $80,000 - $135,000 plus an annual discretionary bonus potential of 10%.

We consider national benchmark indicators along with job related skills, experience and relevant education and training, to determine compensation that is fair and competitive.


All full-time staff are eligible for our generous benefits package on their first day of employment:

• Health insurance - Vital Impact subsidizes medical, dental, and vision premiums for all levels of participation
• Paid time off – 16 vacation days, 10 personal days, 11 company holidays (7 federal and 4 more from a list of inclusive cultural and religious holidays and your birthday), 20 hours volunteer leave, 8 weeks parental leave
• 401(k) retirement plan- We offer a 4% employer match on a dollar-per-dollar basis, with no waiting or vesting period
• Reimbursements for your personal cell phone plan, internet, and fitness
• Pre-tax withholding for transportation and parking
• Bonus incentive opportunities

TO APPLY

Your candidacy will be evaluated holistically based on evidence gathered throughout all steps in the application process. If you’ve arrived at our application powered by JazzHR, please complete the form to the right and click on the orange ‘Submit Application’ button. If you've arrived at the text of this job posting through a job listing website, please ONLY apply via the following link using the orange ‘Submit Application’ button.

WORK ENVIRONMENT AND PHYSICAL REQUIRMENTS


This position can be hybrid in New York.


Please note that we work with a hybrid workplace strategy to ensure continued flexibility for our staff, while deepening our strong culture rooted in collaboration and in-person interactions between colleagues. We expect that after their initial onboarding, all staff will have the choice of two hybrid schedules. Our hybrid schedule options include: Flex, with 1-2 days per week in the office, or Office-based, with 3+ days per week in the office (or more if preferred). The remaining days are worked at home/remotely. We will make reasonable accommodations under the guidelines of the Americans with Disabilities Act.

The Payroll Accounting Manager may work remotely or primarily from a Vital Impact office; to be determined individually during the offer process. While performing regular duties, the employee will be required to sit, stand, reach, walk, or kneel, and to lift and/or move up to 25 pounds. Reasonable accommodations will be made for individuals with disabilities.

Vital Impact is an Equal Opportunity Employer, and we encourage individuals of all backgrounds and identities to apply. Our work gives us the opportunity to serve those across the full spectrum of races, ethnicities, national origins, ages, sexual orientations, gender identities, beliefs, cultures, socio-economic backgrounds, and levels of physical ability, and we believe our team should mirror this diversity. Redstone does not discriminate against any employee or applicant due to age, race, color, national origin, religion, sex, sexual orientation, gender identity and/or expression, marital status, physical or mental disability, genetic information, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.

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