Recreation Assistant

Job Title: Recreation Assistant (Full-Time)

Department: Recreation Department

Status: Full-Time

This position provides administrative, customer service, and operational support for the Department. This position plays a key role in ensuring efficient day-to-day office operations, assisting with program coordination, maintaining records, and supporting community events. The ideal candidate is organized, detail-oriented, and committed to serving the community with professionalism and enthusiasm.

Essential Duties & Responsibilities

• Perform general office duties including filing, data entry, and receptionist tasks.
• Assist with program registrations and maintain accurate participant records.
• Provide customer service via phone, email, and in-person communication.
• Support planning and execution of special events and community programs.
• Assist with facility reservations, scheduling, and related communications.
• Maintain program databases, attendance records, and payment documentation.
• Maintain department records, reports, and confidential files.
• Track training records, certifications, and compliance documentation.
• Support coordination of department meetings, trainings, and public outreach events.
• Assist with data-entry related to incident reports and department activities.
• Bookkeeping, invoice processing and record keeping.
• Provide general clerical and organizational support as needed.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Previous office or administrative experience preferred.
• Proficiency in Microsoft Office and general office software.
• Ability to handle confidential information with discretion.
• Strong organizational skills, ability to multitask and prioritize tasks in a busy office environment.

Skills & Competencies

• Strong customer service and communication skills.
• Ability to manage administrative tasks efficiently and accurately.
• Strong interpersonal skills with the ability to work with the public, staff, and volunteers.
• Dependable, self-motivated, and adaptable with a positive, team oriented attitude.

Work Environment

This position operates in a professional office environment with regular interaction with the public, community members, and department personnel. Occasional evening or weekend hours may be required for events or departmental support.

Salary $50,000 annually, plus benefits, which include medical, dental, deferred compensation and membership in the NYS retirement system. To apply E-mail cover letter and resume to Aaron Podhurst, Parks and Recreation Superintendent at [email protected]

The Village of Hastings on Hudson is an equal opportunity employer. Application deadline Friday, March 27, 2026.

Job Type: Part-time

Pay: $50,000.00 per year

Expected hours: 35 per week

Benefits:

• Flexible schedule

Work Location: In person