Human Resources Specialist 1 (LR) Trainee 1-2 (NY HELPS)- Vacancy ID# 207575

The duties that the incumbent of the vacancy will be expected to perform. Duties Description The Human Resources Specialist 1 (LR), Trainee 1-2 duties in The Bureau Human Resources Management will include but are not limited to the following: • Advise supervisor at all levels, both orally and in writing, in relation to counseling, discipline, grievance and performance evaluation procedures.• Advise department on the appropriate means for dealing with operational and/or employee behavior problems.• Interpret the terms of negotiated agreements, department policies, attendance rules and civil Service law as they may apply to the situation. Advice may include recommendations for counseling or discipline, a referral to EHS or EAP, or other action as appropriate.• Perform fact-finding activities in relation to employee grievances and disciplinary cases, draft disciplinary charges, conduct agency level hearings, monitor the timely processing of grievances, and prepare an agency level decision.• Conduct investigations by using interviewing and interrogation techniques.• Prepare notices of discipline in accordance with employee contracts.• Work constructively with managers and union officials in both informal problem resolution forums and in formal labor/management meetings.• Attempt to resolve problems at the lowest possible level. Advise first step reviewers on the appropriate response to formal grievances.• Conduct second step grievance meetings and writing decisions. Assist OER in obtaining information as requested. Interpret• negotiated agreements, applicable laws, rules and regulations, and department policies. Make sound recommendations to managers and supervisor in relation to the above• Review appropriateness of unsatisfactory performance evaluations and answer questions across the program and union spectrum about the general evaluation process as well as individual evaluations. Work with supervisors to prepare appropriate evaluations and to address employee rebuttal.• Collect and analyze information from managers that support referrals to Employee Health Services for fitness-for-duty examinations• Collect and analyze information and provide guidance to managers as needed regarding special projects as assigned.

The minimum qualifications required for this vacancy. Minimum Qualifications NON-COMPETITIVE MINIMUM QUALIFICATIONS: NY HELPS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.The minimum qualifications for Non-Competitive appointment are: Trainee 1: Four years of labor relations experience, which includes directing the implementation of collective bargaining agreements; representing a company in negotiations; and directing or participating in labor management committees; providing expert advice and assistance to program managers and supervisors in disciplinary matters; and reviewing and evaluating policies and procedures. **ORAn associate degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.Trainee 2: Five years of labor relations experience, which includes directing the implementation of collective bargaining agreements; representing a company in negotiations; and directing or participating in labor management committees; providing expert advice and assistance to program managers and supervisors in disciplinary matters; and reviewing and evaluating policies and procedures. **ORAn associate degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.Full Title: Six years of labor relations experience, which includes directing the implementation of collective bargaining agreements; representing a company in negotiations; and directing or participating in labor management committees; providing expert advice and assistance to program managers and supervisors in disciplinary matters; and reviewing and evaluating policies and procedures. **OrAn associate degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.55 B/C APPOINTMENT: This position is eligible for 55B/C designation and candidates with 55B/C eligibility are encouraged to apply. Candidates must meet any open competitive minimum qualifications and must submit their current 55B/C eligibility letter along with their application.COMPETITIVE MINIMUM QUALIFICATIONS: CIVIL SERVICE LIST APPOINTMENT: Candidates must be reachable on the appropriate Civil Service eligible list.TRANSFER QUALIFICATIONS: Permanent service in this title or one year of permanent competitive or 55-B/C service in a title SG-16 or higher and otherwise eligible for transfer under Civil Service Law.A list of titles approved for transfer is available through Civil Service GOT-IT at PREFERRED QUALIFICATIONS: • Prior experience in Labor Relations, Employee Relations, Human Resources at a state agency in interpreting and administering labor contracts, conducting investigations, representing a party at arbitrations/hearings.It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

Additional comments regarding the vacancy. Additional Comments The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to [email protected] new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.NOTE ON TELECOMMUTING: The Department of State employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with The Department of State Telecommuting Program Guidelines.

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