Athletics Administrative Specialist (Part Time)

Job Summary

The Administrative Specialist provides administrative support for the Athletics Department, as assigned. The Administrative Specialist will support the logistics of facility usage including scheduling, rental agreements and game operations. The Administrative Specialist maintains records and agreements with outside agencies and institutions that utilize athletic facilities, and serves as a customer service representative, forming relationships with internal and external customers as well as staff. The Administrative Specialist assists with NCAA hosting responsibilities and events, as well as daily operational activities.

Who We Are

Founded in 1824, Rensselaer Polytechnic Institute (RPI) is the first technological research university in the United States. We bring creativity, science, and technology together to address society's greatest challenges. We cultivate exceptional problem-solvers by immersing them in a culture of rigorous inquiry, disciplined practice, and hands-on application. Our strategic plan, RPI Forward, charts a pioneering course for the next era of RPI. Explore the RPI Forward plan. ↗︎

Nestled on a beautiful 275-acre campus in upstate NY, RPI is home to five schools, 32 research centers, three makerspaces, an observatory, one of the world’s fastest supercomputers, and the IBM Quantum System One - the first university-based quantum computer in the world.

With top notch employee health and retirement benefits, Rensselaer offers its full-time employees a generous paid time off program, tuition remission, and opportunities for career growth.

Minimum Qualifications

• High school diploma or equivalent
• Three (3) or more years of relevant experience

A relevant combination of education, training, and experience may be considered in place of the above qualifications.

Minimum Knowledge, Skills, And Abilities

• Strong organizational and time management skills
• Excellent customer service skills and ability to interact with a diverse population in a professional manner
• Demonstrated proficiency with Microsoft Office and ability to learn enterprise specific software
• Ability to work effectively under pressure and meet established goals and objectives
• Written and verbal communication skills
• Ability to work in a team environment and communicate effectively with other employees, faculty, and students in the campus community
• Ability to perform basic financial functions
• Ability to work independently with minimum supervision

Representative Job Duties

Athletic Facilities Scheduling:

Provide administrative support for scheduling all Athletic Facilities. Utilize EMS to schedule and communicate weekly facility usage. Ensure all event logistics comply with facility usage policies.

Student Worker Support: Assist with hiring student workers and schedule the workforce according to department needs (equipment room, athletic training, game-day operations). Provide guidance and leadership to student workers.

Game Day Coordination: Communicate with visiting teams prior to arrival, including connecting them with local sponsors (hotels, restaurants, etc.). Assign staff for Game Day oversight and support semi-annual training for Game Day staff for Division III varsity events.

NCAA Championship Support: Assist with the submission of NCAA bids to host Division III varsity Championships.

Fundraising Clinic Assistance: Support coaches with internal fundraising clinic activities, including registration and promotion.

Other Duties: Perform other duties as assigned.

Shift

20 Hours Part time during : Business Hours with weekends or evenings occasionally required

Travel

Local travel between campus locations only

Starting Salary/Rate

Expected hiring range: $19.50

Pay transparency disclosure: The selected candidate’s salary will be determined based on factors that include the available budget, internal equity, and the final candidate’s qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer’s good faith estimate of the expected hiring range at the time of posting.

Application Instructions

Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter.

If you need assistance with the online application process, please contact [email protected].

Job Posted Date

Applications will be accepted until the position is filled.

Total Compensation And Benefits Information

Rensselaer’s Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (rpi.edu) .

Rensselaer Polytechnic Institute is committed to the cultivation of a community that is welcoming, inclusive, and above all values learning. We welcome candidates who bring a variety of perspectives to Rensselaer Polytechnic Institute's work and campus communities. Rensselaer Polytechnic Institute is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, disability status, protected veteran status, or other characteristic protected by law.