Staff assistant

Staff Assistant Bookmark this Posting Print Preview | Apply for this Job

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Position Information

About Buffalo State

Buffalo State is one of the largest comprehensive schools in the State University of New York system. As a civically minded, urban-engaged campus community located in the city's cultural corridor, Buffalo State prides itself as having smaller learning environments coupled with larger university opportunities. Boasting a diverse and inclusive campus, Buffalo State is committed to the intellectual, personal, and professional growth of its students, faculty, staff, and alumni. The school's mission is to deliver a broad array of high-quality and distinctive academic programs infused with diversity, creativity, and hands-on learning opportunities for hardworking students who seek a personalized and affordable education that engages their minds and advances their careers. Buffalo State is dedicated to excellence in teaching, research, service, scholarship, creative activity, and cultural enrichment. With degree programs in education, the arts, science, arts and humanities, and professional studies, each year over 6,000 students choose Buffalo State. Buffalo State welcomes applicants who are committed to helping us fulfill our mission.

Faculty/Professional Professional

Department Payroll Office

Local Title Payroll Coordinator

Budget Title Staff Assistant

Rank SL-2

Line Number TBD

Salary Range Starting at $51,261

FTE Full-Time

Negotiating Unit UUP

FLSA Exempt

Department Website

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Brief Job Description

The payroll coordinator ensures employees are paid accurately and on time by processing payroll information, maintaining employee records, and ensuring compliance with labor laws and company policies. Key responsibilities include verifying timesheets, managing employee data in payroll systems, processing pay adjustments, and responding to employee payroll inquiries.

This role requires strong attention to detail, organizational skills, proficiency with payroll software, and professionalism and integrity when handling sensitive employee information.

The payroll coordinator serves as a point of contact for employees, addressing inquiries and resolving discrepancies related to their pay, benefits, or tax information. Effective verbal and written communication skills is essential when responding to phone, email and in-person inquiries to build and maintain professional relationships.

This position is also involved in preparing periodic and special payroll-related reports for various departments and management and assisting the department with annual enrollments and reporting requirements.

Use this link ( to see a summary for the benefits associated with this position. Additional information can be found on our main webpage ( .

Required Qualifications

Associate's Degree

Experience in payroll or related field

Experience transferring data into payroll or HRIS systems

Ability to identify problems and recommend solutions

Ability to manage multiple tasks, prioritize duties, and meet strict deadlines

Preferred Qualifications

Experience with NYS / SUNY systems

Knowledge of payroll regulations

Anticipated Date of Hire 01/05/2026

Priority Review Date

Application Deadline Date

Open Until Filled Yes

Special Instructions to Applicant

Contact Person

Contact Email

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Quick Link for Direct Access to Posting

Equal Employment Opportunity/Affirmative Action Employer

Buffalo State is an affirmative action/equal opportunity institution that subscribes to all federal, state, and SUNY legal requirements and does not discriminate against applicants, students, or employees on the basis of race, sex, ethnicity, national origin, sexual orientation, religion, age, disability, or marital or veteran status (Nondiscrimination Notice). Any violation of this policy should be reported to the Equity and Diversity Office, Cleveland Hall 415, (716) 878-6210. Buffalo State is a VEVRAA Federal Contractor. If you have any questions, please contact Jamie Warnes at [email protected] or call (716) 878-4822.

Background Investigation Statement

All applicants are subject to a pre-employment background investigation. Our Pre-Employment Background Screening Policy is available at

Clery Statement

Applicants interested in positions may access the Annual Security Report ( ASR ) for SUNY Buffalo State at The ASR contains information on campus security policies and certain campus crime statistics. Crime statistics are reported in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Applicants may request a hard copy of the ASR by contacting the SUNY Buffalo State University Police Department at (716) 878-6333.

New York State Executive Order 161

Pursuant to Executive Order 161 ( , no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at [email protected]. Further restrictions on using salary information in the hiring process appear in Labor Law §194-a ( .

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you hear about this employment opportunity?

• Buffalo State website

• Buffalo News

• Buffalo Rocket

• Challenger

• Chronicle of Higher Education

• HigherEdJobs

• Panorama Hispano News

• Employee Referral

• Other

• * All applicants are subject to a pre-employment background investigation. The college's Pre-Employment Background Screening Policy is available at Prior to an offer of employment, an applicant will be required to sign an authorization release form, allowing Buffalo State to conduct a background investigation. Failure of an applicant to sign the authorization release form will disqualify an applicant from further consideration for appointment.

• I agree to comply with the college's policy.

• I do not agree to comply with the college's policy. (Note, this selection will disqualify you from further consideration for appointment.)

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