Talent Acquisition Coordinator (Contract)

Who We Are

At Amsive, we're more than just a performance marketing agency; we're a team that thrives on collaboration and innovation. We offer a supportive environment where personal growth is just as important as professional development. We're a team of passionate individuals ready to tackle challenges, learn from one another, and drive results. We believe in empowering our team members, providing them with the tools they need to succeed, and trusting them to lead the way. With decades of expertise and a commitment to integrated solutions, we don't meet the industry standard; we're setting it. 

If you're looking for a place where your work matters, a career path you can grow on your terms, and a team that's as invested in your success as you are, Amsive is for you. We offer a unique blend of flexibility, growth opportunities, and a culture that values each individual. Join us, and be part of the team ready to welcome, support, and grow with you. 

* We regret to inform you that currently, Amsive DOES NOT provide sponsorship opportunities.*
*This is a HYBRID position, 1 day in office/ wk. Our office is located in Flatiron District, New York, NY *
*This is a Part-time Contract position, looking for someone to work minimum of 25 hours/wk*

What we are looking for:

We are looking for a Talent Acquisition Coordinator who is enthusiastic, organized, and collaborative to help support our recruiting team. The ideal candidate will have a passion for learning new things and a willingness to learn more about sourcing with excellent attention to detail. This role plays a key part in ensuring a smooth and efficient hiring process, with a strong focus on coordination, communication, and candidate experience.

The ideal candidate is proactive, comfortable managing multiple priorities, and interested in building foundational experience within Talent Acquisition.

What you will be doing:

• Work closely with the Recruiters to support day-to-day recruiting coordination and processes.
• Coordinate and schedule candidate interviews (remote & onsite) with hiring teams, ensuring accuracy and timeliness.
• Facilitate interview scheduling, manage tracking spreadsheets, and update recruiting data to ensure accurate scheduling and candidate status.
• Manage requests in the Talent Acquisition inbox by responding to inquiries promptly, including interview confirmations, reminders, and follow-up communications.
• Contribute to an overall positive candidate experience by maintaining communication, bridging information gaps, and ensuring a smooth transition through each stage in the recruitment process.
• Assist Recruiters with candidate application management in our Applicant Tracking System, JazzHR, ensuring accurate candidate details and disposition.
• Learn foundations of applicant sourcing and assist recruiters with pipeline creation.
• Conduct market research and stay up to date with new and emerging HR technology.
• Assist with gathering candidate feedback and identify opportunities to improve the candidate experience and interview process efficiency.
• Effectively balance multiple competing priorities, demonstrating strong organizational and communication ability, while maintaining accuracy.
• Assist in preparing and drafting formal offer letters for candidates.
• Participate actively in team meetings and contribute ideas on process improvement.
• Support special projects such as internship program coordination, recruiting process updates, and employer branding initiatives.
• Exposure to all areas within the HR team, helping assist with onboarding and HR projects as needed.
• Act as a brand ambassador for the company and the TA team as a whole.

Who you are:

• 1-2 years of experience in a professional environment, prior Talent Acquisition experience preferred
• Interest in building experience within Talent Acquisition, including learning recruiting processes and coordination workflows
• Strong proficiency in Microsoft Office (ex; Outlook, Excel, & Teams); experience with an ATS (ex; JazzHR) is a plus
• Excellent written and verbal communication skills
• Strong organization, attention to detail, ability to problem-solve and manage multiple competing priorities
• Approachable with a willingness to provide operational assistance to candidates and hiring managers, with the flexibility to adapt to changing recruitment needs and strategies as the organization grows and evolves.
• Ability to conduct market research and stay updated on industry trends and talent pools to proactively address staffing needs.
• A commitment to handling sensitive candidate and organizational information with the utmost confidentiality and professionalism.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

If you need any assistance seeking a job opportunity at Amsive, or if you need reasonable accommodation with the application process, please call (331) 318-7800.

Amsive is proud to be an Equal Opportunity Employer. We are committed to building a supportive and inclusive environment for all employees. It is Amsive’s continuing policy to provide equal employment opportunity and not to discriminate on the basis of race, color, religion, pregnancy or childbirth, marital status, national origin, ancestry or citizenship status, age, disability, sex, sexual orientation, gender identity, veteran status or any other characteristic protected by applicable federal, state or local laws. This policy applies to all aspects of employment, including (but not limited to) application for employment, recruiting, hiring, compensation, benefits, promotions and transfers, training, layoffs, rehires, termination of employment and all other terms and conditions of employment.

All offers of employment with Amsive are contingent upon the successful completion of background checks, which may include criminal history and reference verification, conducted in compliance with applicable state, federal, and local laws.

As part of the Company's equal employment opportunity policy, Amsive will also take affirmative action as called for by applicable laws and Executive Orders to ensure that minority group individuals, females, disabled veterans, recently separated veterans, other protected veterans, Armed Forces service medal veterans, and qualified disabled persons are introduced into our workforce and considered for promotional opportunities.