Immigration Secretary
- Engaged in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.
- Provide support to up to four attorneys in employment litigation or other related matters and backup support as needed.
- Assist with preparation of pleadings and discovery in federal and state court matters and arbitration proceedings.
- Assist with preparation of federal and state administrative filings.
- Answer phones and communicate with clients on a daily basis.
- Act as liaison between internal departments and outside agencies.
- Preparation/revision of correspondence, pleadings, documents and other clerical assignments as directed.
- Handle a wide variety of complex and confidential time-sensitive material.
- Run conflict checks and open new client engagements as requested.
- Maintain calendars, CLE, reports and time records.
- Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed.
- Maintain docketing for litigation attorneys.
- Transcribe electronic dictation, and schedule depositions.
- Various office and client filing; proofreading documents. Qualifications/Skills Required
- At least 5 years recent litigation secretarial experience within a law firm, at least one of which was in the labor and employment field.
- Typing 65+ wpm.
- Law firm billing software a plus. Familiarity with state and federal rules and procedures.
- Must have a solid understanding of technical legal terminology as well as court filings.
- Experienced with trial preparation and briefs.
- Punctual with excellent attendance.
- Proficient with generating Tables of Authorities.
- Strong verbal and written communication skills, as well as excellent proofreading skills.
- Ability to multi-task, and timely respond to deadlines as well as balance workload.
- Knowledge of Office Suite 2007 a plus, including Outlook, Word, Excel, and PowerPoint.
- Strong interpersonal skills and ability to work well in cooperative, small office environment and communicate with attorneys and support staff on every level.
- High School diploma or equivalent required.
- 4 year college degree preferred.
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