Billing Coordinator - Garden City

The Company

Friedman Vartolo LLP is a fast-growing, New York-based law firm specializing in real estate and default services, with over 300 employees across six states. While our legal expertise sets us apart, it's our mindset that drives us forward. We bring a fresh, fast-paced energy that drives our momentum and shapes how we approach every challenge.

We are a company that chooses to dig deeper, solving problems at the root instead of settling for surface fixes. Here, there are no passengers because every individual adds value, owns outcomes, and moves the firm forward. With an underdog mentality, we embrace constant elevation, always sharpening, always climbing, and never coasting. When challenges come, we row together and lean in as one team to get the job done, no matter what.

The Position

Friedman Vartolo LLP is seeking a Legal Billing Coordinator to join its accounting department. The Billing Coordinator ensures the Firm tracks and collects billable fees and costs consistently and correctly. This position supports the day-to-day operations of the firm by ensuring the Firm charges its clients appropriately and collects payments in a timely manner. In this role, you will be requesting and receiving fee approvals from clients, invoicing, reviewing case management system activity, and handling general billing inquires.

This position requires accurate and reliable managing of financial records and processing business transactions. Strong attention to detail and organizational skills are essential. A strong degree of computer knowledge is required.

Responsibilities

• Request and receive approval from clients to bill excess fees
• Create invoices for work performed by attorneys and paralegals in accordance with established Firm guidelines and client directives
• Thoroughly review case management system to ensure accurate billing of work completed
• Prepare invoices for submission to clients by reviewing and attaching necessary supporting documents such as third party receipts, bills, court filings, fee approvals
• Communicate with attorneys and paralegals to ensure timely and accurate billing
• Assist in resolving billing inquiries and issues
• Maintain detailed, accurate and up to date billing records
• Review and prioritize unbilled fees and costs based on case activity and client deadlines
• Work independently on assigned workload but also be able to collaborate with team members
• Assist managers with other billing, A/R and A/P tasks as needed

Requirements

• Comfortable working with numbers
• Proficient with Microsoft Excel and other Office applications
• Superior organizational, resourcefulness, multi-tasking and time management skills
• Excellent written and verbal communication skills
• Ability to determine areas of weakness and find creative solutions to improve efficiency
• Experience in legal billing or foreclosure default processing a plus

Compensation/Benefits

We offer a compensation package that will be commensurate with experience and a competitive benefits package including medical, dental, vision, flex spending, 401k and gym/fitness membership reimbursement.

ADA Compliance

Consistent with the Americans with Disabilities Act (ADA), it is the policy of Friedman Vartolo to provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for Friedman Vartolo. If you require a reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact Recruitment at [email protected] to request an accommodations.

Location

This position is located in our Garden City office.