Contract Management Specialist 1 (NY HELPS) - VID 209365

The duties that the incumbent of the vacancy will be expected to perform. Duties Description These positions are in the Bureau of Finance and Administration and are supervised by the Contract Management Specialist 2, (SG-23) of the New York State Office for the Prevention of Domestic Violence. The incumbents will be actively involved in the fiscal and programmatic oversight of the agency contract portfolio. Additional responsibilities will include vendor outreach, drafting of procurements, and potential supervision of clerical staff.Duties include but may not be limited to: • General administrative oversight of the agency contract portfolio including the Enough is Enough program and the NYS Domestic and Sexual Violence Hotline.• Provide guidance of agency spending through appropriate control systems and/or agencies including OSC, DOB, and SFS.• Act as the liaison to the Division of Minority and Women-Owned Businesses and Division of Service-Disabled and Veteran Owned Businesses and monitoring of agency purchasing to achieve and exceed goals.• Perform routine administrative processes associated with agency contracts and review contractor performance and compliance.• Perform contract monitoring tasks including addressing any necessary contract modifications.• Publish contract and procurement requirements for bidders.• Develop, evaluate, and/or review contracts, Requests for Proposals (RFPs), Invitation for Bids (IFBs), Requests For Qualifications (RFQ’s), Requests For Information (RFI’s), Requests for Application (RFA’s), Sole/Single Source Procurements, and other related financial documents.• Supervision of staff as necessary.• Perform other duties as assigned.

The minimum qualifications required for this vacancy. Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position: This title includes a traineeship opportunity, and applicants will be appointed to the appropriate level** based on their experience and education. Required experience: Professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.**Contract Management Specialist level: • Contract Management Specialist Trainee 1 (equated to SG-14): Four years of experience.• Contract Management Specialist Trainee 2 (equated to SG-16): Five years of experience.• Contract Management Specialist 1, SG-18: Six years of experience.Substitutions: An associate’s degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.ORApplicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 11 or above and eligible for transfer under Section 52.6, 70.1, or 70.4 of the Civil Service Law.Successful completion of a two-year traineeship leads to appointment as a Contract Management Specialist 1, SG-18.Preferred Qualifications: • Budgeting experience.• Expertise in New York State governmental affairs.• Non-profit grant administration.• Experience in the field of domestic violence service provision.NOTE: IN ORDER TO AWARD THE PROPER CREDIT FOR WORK EXPERIENCE, RESUMES MUST INCLUDE MONTH AND YEAR FOR START AND END DATES. IF ANY OF THIS EXPERIENCE IS LESS THAN FULL TIME YOU MUST INDICATE THE AVERAGE NUMBER OF HOURS WORKED PER WEEK.

Additional comments regarding the vacancy. Additional Comments Notes: *There is no examination required for appointment to a NY HELPS position. Candidates hired via NY HELPS will be appointed on a permanent non-competitive basis and will begin a probationary period.At a future date (within one year of permanent appointment), it is expected that NY HELPS employees will have their non-competitive employment status converted to competitive status, without having to take an exam. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.NOTE ON TELECOMMUTING: OPDV employees may be approved for a maximum of 40% telecommuting; however, they are required to apply and obtain approval from management to telecommute in accordance with the agency's Telecommuting Program Guidelines.The Office for the Prevention of Domestic Violence (OPDV) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We are committed to the diversity of our staff and encourage applicants from all communities to apply.The Office of General Services provides human resources support for the Office for the Prevention of Domestic Violence. To apply for this vacancy, candidates must email a detailed resume providing specific, verifiable information about their qualifying experience to [email protected] and they must reference the above posting number. This must be received in the OGS Division of Human Resources Management by the closing date, or your response will not be considered.New York State is an Equal Opportunity/Affirmative Action Employer.

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