Legal Billing Specialist
- $90-110k
- Monitor inventory and ensure adherence to client discounts and guidelines by reviewing proformas and analyzing aged WIP prior to distribution to Billing partners; follow-up with Billing Partners regarding AWIP especially those over 30 days; keep Manager informed by regularly providing updates to billing status, and reasons for delayed billing.
- Monitor unallocated funds and expedite application of funds; advise Manager of any payment that remains unapplied for more than one week.
- Monitor On Account funds and follow up with partner to ensure timely application to WIP and AR; bring to Manager’s attention if unallocated for more than two months.
- Suggest ways to improve the billing process, productivity, and over-all functioning of the department.
- Provide monthly Billing Projections, Aged WIP Report, Hit List and Missed List by dates indicated on Billing Schedule, or as required by Manager.
- Assist Accounts Receivable department by actively monitoring receivables.
- Prepare, print and distribute proformas each month.
- Draft bills and forward to partners each month; carefully observe and apply discounts ensuring adherence to client requirements; follow up with partner/reviewer to ensure timely review and transmittal to clients.
- Edit time records, maintaining and filing documentation for adjustments in a timely manner; develop awareness of repetitive adjustments; suggest ways to improve the time-keeping and adjustment process.
- Maintain a correspondence folder for each Billing Partner; promptly file miscellaneous correspondence, and time and disbursement adjustments; ensure that copies of all posted bills are filed and saved.
- Offer assistance with peer assignments; mentor and assist in the training and development of new Billing Coordinators.
- Any other responsibilities or special projects as required by partners, or as assigned by management.
- 2+ years experience working in a Billing department for a law firm or professional services firm.
- Ability to work with limited supervision and follow up on problem areas.
- Strong oral and written communication skills
- Strong Math skills
- Strong interpersonal and organizational skills a plus.
- Work well in a team environment.
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