Billing Administrative Assistant

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Company Overview

CME Associates, Inc. (CME) is a multi-talented and multi-disciplined engineering technology corporation that provides Construction Materials Evaluation and Technical Support Services to owners and professionals engaged in design, construction, and maintenance of buildings and infrastructure. CME's licensed engineers and certified technicians specialize in geotechnical engineering, construction materials evaluation in both field and laboratory, geological sciences, subsurface exploration, and investigative engineering.

Summary

This positions provides administrative support for CME's Elmira Division with a focus on invoicing and payroll preparation.

Responsibilities and Duties

• Perform general receptionist duties including telephone screening and distribution, responding to and directing callers, electronic and manual filing.
• Assist with timesheet and expense processing and coding, as well as payroll postings.
• Perform Accounts Receivables calls/emails and maintain record of communications.
• Prepare and Submit Sales, Payroll and other various reports to corporate office.
• Prepare invoices for review by management and transmit invoices to clientele.
• Assist with scheduling field work as needed.
• Create and maintain new client/project databases and field folders.
• Scan, upload, and save all plans, specifications, and drawings by client/project.
• Input data, including but not limited to, mix designs and proctors, concrete specifications, and other technical information as needed.
• Type technical reports for project manager review and upload as needed.
• Create, maintain and update hard copies of project folders, job folders and field folders with appropriate documentation.
• Create and maintain new project checklist including transmittals, scope of work, and numbering log.
• Electronically file all relevant documents into appropriate folder, i.e., signed contract, RFI's, drawings, maps, etc.
• Provide exceptional and personable customer service.
• Maintain confidentiality of sensitive information.

Qualifications and Skills

• Must possess a High School Diploma; Associates Degree is preferred.
• Customer service experience and a minimum of 2 years' experience performing administrative functions.
• Possess good interpersonal and communication skills.
• High degree of proficiency in Microsoft Office programs, including Word, Excel, and Outlook.
• Ability to edit PDF documents.
• Must have accurate and efficient data entry skills.
• Attention to detail and problem-solving skills.
• Strong organizational and time management skills.
• Experience with billing/invoicing and A/R is ideal.
• Working knowledge of office equipment, such as printers and multi-line phone systems.

Compensation: $21 to 24 per hour

Benefits and Perks

CME offers competitive wages and all benefits listed here: Health, Dental, Vision, 401K, Health Savings Account, Supplemental Insurance Products, and Paid Time Off (including Holiday, Vacation, Sick and Personal) for full-time employees.

This is an Equal Employment Opportunity. All qualified applicants will be afforded equal employment opportunity without regard to race, color, sex, age, marital status, sexual orientation, gender identity, religion, national origin, disability, status as a protected veteran, or any other characteristic protected by federal, state, and local laws.

CME Associates, Inc. is an Affirmative Action Employer.

A New York State Certified Woman Owned Business Enterprise (WBE).

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