Contract Administration Clerk

We need a high-energy, efficient colleague with experience working in a clerical capacity for a General Contractor in the commercial building space. They must have excellent computer and interpersonal skills with proven history of processing contracts and purchase orders timely. Relevant experience will be demonstrated by progressive career development in related companies that are over $20m in annual commercial sales in the public workspace or over $50m in commercial sales in the private arena; mixed experience is preferred. Procore experience given priority.

Join a company that has fun, works hard, and loves what we do!

Responsibilities

• Display accountability for ensuring a project is supported through on-time/accurate/thorough paperwork and related processing
• Follow established company/industry best practices in AIA contract processing, purchase orders, proposals, change orders and related; logging information and communicating effectively
• Prepare and process submittals; maintain master project and correspondence files; prepare project closeout files
• Maintain a positive and professional attitude while working with colleagues, clients, vendors and subcontractors to get your job done
• Other general office duties as necessary including filing and backup receptionist support
• Support a culture of safety and continuous improvement on every project
• Analyze data, interpret if action is needed, and follow through until the task is complete
• Learn and utilize a variety of software to get your job done

Qualifications

• Exceptional attention to detail and ability to manage multiple priorities in a fast-paced environment
• Excellent written and verbal communication skills
• Knowledge of construction processes and documents
• Top notch computer skills with Microsoft office & processing information in custom/industry programs required; Procore knowledge preferred, experience with DocuSign, Newforma, Submittal Exchange a plus.
• Work effectively as part of a team in a fast-paced construction environment
• Strong work ethic, reliability, and commitment to safety
• Previous experience in construction companies is recommended but not required
• Ability to work with a wide range of personality types to get your job done

Benefits

• Paid Holidays, Sick, and Vacation Time
• Company-contributed health, dental, and vision insurance with an HSA-style account—no copays, coinsurance, or deductibles
• 401(k) with automatic employer match up to 4% and profit sharing after one year
• Opportunities for advancement within the company
• Supportive team environment and recognition as a Top Workplace

Work hours will generally be Monday – Friday 8am to 5pm less lunch but some overtime may be necessary depending on workload. All work to be done in our office in Clifton Park; remote work may be occasionally available after fully trained but we work best in a collaborative team environment that benefits from in-person contact.

Bast Hatfield Construction is a leading full-service, self-performing general contractor based in the Capital District region of New York State. Recognized as a Top Workplace by the Times Union for over a decade, Bast Hatfield is committed to fostering a supportive and rewarding environment for its employees. With a team of over 160 field and support staff, the company completes $100 million in commercial and public works projects annually. Team Members play a vital role in delivering high-quality construction services, working collaboratively to ensure project success and client satisfaction. This position offers the opportunity to grow within a respected organization that values its people and their contributions.

• Hourly rate to be determined based on experience and qualifications.
• Benefits include:
  • Paid Holidays, Sick, and Vacation time
  • Company contributory health, dental and vision; health comes with a supplemental plan to reduce/eliminate out of pocket costs
  • 401k with automatic employer match up to 4% and profit sharing after 1 year with the company, Christmas and performance bonuses for high performers
  • Opportunity for advancement and much more!

Bast Hatfield Construction, LLC is an Equal Opportunity Employer