Bid Administrator

he Bid Administrator plays a crucial role within the business development team, responsible for supporting the end-to-end bid process. This role involves the coordination, preparation, and submission of competitive bids and proposals, ensuring all documentation is compliant, accurate, and submitted within deadlines. The Bid Administrator works closely with various departments, including sales, legal, finance, and technical teams, to gather information and ensure the highest quality of submissions.

Key Responsibilities:

Coordinate and manage the bid process from initial inquiry to final submission.

Review bid documents and client requirements to ensure compliance.

Prepare and format bid documents, ensuring accuracy, consistency, and professionalism.

Track and manage bid schedules, deadlines, and deliverables.

Maintain and update bid libraries, templates, and supporting documentation.

Liaise with internal stakeholders to gather necessary information and content for submissions.

Assist with post-submission clarifications, presentations, and feedback.

Ensure all bid documentation is archived and maintained for future reference.

Support continuous improvement initiatives in bid processes and procedures.

Adhere to company policies and relevant industry regulations.

Qualifications:

Associates or Bachelors degree in Business Administration, Marketing, Communications, or related field preferred.

Minimum of 2 years experience in bid administration, proposal coordination, or a similar administrative role.

Excellent written and verbal communication skills.

Strong attention to detail and organizational skills.

Ability to manage multiple projects and deadlines simultaneously.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Experience with proposal/bid management software is a plus.

Strong interpersonal skills and the ability to work collaboratively.

Hourly Pay Rate:

$25.00 - $35.00 per hour

Benefits:

Health, dental, and vision insurance

401(k) with company match

Paid time off (PTO) and paid holidays

Professional development and training opportunities

Flexible work arrangements (hybrid/remote options where applicable)

Life and disability insurance

Employee Assistance Program (EAP)

Performance bonuses or incentive programs