Administrative Assistant
Job Description
Job Description
We are looking for a detail-oriented Administrative Assistant to join our team in Albany, New York. This is a Contract to permanent position, offering an excellent opportunity for someone with strong organizational and administrative skills to grow within our company. The role involves a combination of office management, accounting support, and receptionist duties.
Responsibilities:• Manage day-to-day administrative tasks, including organizing files and handling correspondence.
• Oversee office supply inventory and coordinate orders to ensure smooth operations.
• Support accounts payable processes by maintaining records, processing invoices, and ensuring timely payments.
• Perform receptionist duties, such as greeting visitors and managing incoming calls with a high standard of service.
• Maintain accurate and up-to-date office documentation and records.
• Assist with organizing meetings, preparing agendas, and taking minutes.
• Coordinate with vendors and service providers to ensure timely delivery and resolution of issues.
• Provide general support to the team, including scheduling and calendar management.
• Monitor office procedures and recommend improvements to enhance efficiency.
• Ensure compliance with company policies and maintain a high-quality office environment.• Previous experience in an administrative or office support role is required.
• Familiarity with accounts payable processes and basic accounting principles.
• Proficiency in using office software, including word processing, spreadsheets, and email.
• Strong organizational skills and the ability to manage multiple tasks effectively.
• Excellent communication and interpersonal skills for interacting with team members and external contacts.
• Attention to detail and a commitment to maintaining accurate records.
• Ability to work independently and demonstrate initiative in problem-solving.
• High school diploma or equivalent; additional certifications in office management or accounting are a plus.
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