Operations and Finance Manager, History - Binghamton University

Location: Binghamton, NY Category: Professional Posted On: Mon Feb 9 2026 Job Description:

Budget Title: Senior Staff Assistant (SL-3)

Salary: $57,151 - $62,000

The Operations and Finance Manager will:

• Provide administrative support to the Chair and Program Directors
  • Advise Chair, Program Directors and others with respect to university programs/policies.
    • Assist the Chair with problem solving
    • Identify practical ways to improve efficiency
  • Oversee financial accounts and assist with budgeting and other financial matters
    • Attend meetings with Chair, Assistant and Associate Deans, Harpur Director of Finance as needed
    • Assist Chair with tracking and estimating revenues and expenses
    • Prepare budget monthly/compile data from Business Intelligence platform as needed
    • Meet with Chair to go over budget as needed
    • Keep track of various accounts and manage balance transfers as appropriate
    • Oversee tracking of summer/winter enrollments to assist Chair in revenue projections
  • Curricular planning, course scheduling and promotion
    • Assist Chair and Program Directors with curricular planning and solving related problems
    • Prepare curriculum plan files, coordinate with Harpur Dean's office, and attend planning meetings with Chair and Harpur Dean's office
    • Prepare and circulate draft of course schedules and enter in Banner
    • Maintain contacts with adjuncts and summer/winter instructors
    • Retrieve, compile and send "Course Guide" information to faculty and instructors for editing each semester. Maintain complete listing for future reference
    • Edit and submit material for University Catalogue / Bulletin
    • Maintain instructor course offering history for each faculty member
    • Promotion of Winter and Summer courses
  • Train, supervise and coordinate staff
    • Train and supervise full time office assistant and Administrative Assistant
    • Train and supervise student assistant and/or work-study student(s)
    • Coordinate staff responsibilities to ensure uninterrupted operations when staff are absent from work
  • Book and attend meetings and keep minutes
    • Attend all department meetings, take attendance and detailed notes, create minutes
    • Book all meetings, organize refreshments as necessary
  • Managing department's online presence
    • Maintain and improve department websites
    • Design new approaches to improve communications with students
    • Coordinate with Harpur Dean's office and Division of Marketing regarding department's website
  • Oversee annual PAT event and other lectures (including planning, promoting, ordering food, creating the program, creating awards certificates, etc)
  • Assist in determination and procurement of office equipment needs, including copier, printers, computers, and space and facility needs
  • Compile statistics, generate departmental reports, and assist with special projects as needed
  • Assist Chair with annual reporting to AEA
• Provide administrative support for the undergraduate program
  • Advise Director of Undergraduate Studies and other faculty with respect to the undergraduate program
  • Assist the Director of Undergraduate Studies with problem solving
  • Maintain department database of majors and minors
  • Oversee communication with students, including the listserv
  • Assist students with respect to registration
  • Train and oversee Office and student assistant(s) to handle routine issues
  • Oversee the declaration of major process including creating forms, screening for eligibility
  • Consult with Registrar's office and Academic Advising as needed to resolve problems relating to undergraduate records and status
  • Assist with undergraduate award nominations
• Provide administrative support for the graduate programs
  • Advise Director of Graduate Studies and Director of Admissions and others with respect to the graduate programs and university programs / policies
  • Assist the Director of Graduate Studies and the Director of Admissions with problem solving
  • Attend graduate committee meetings as non-voting member, take detailed notes
  • Assist with graduate recruitment including maintaining records and using SLATE
  • Assign office space to graduate students
  • Oversee new graduate student orientation
  • Oversee graduate student registration
  • Oversee graduate student TA assignments
  • Oversee communication with graduate students
  • Assist with determining assistantship offers
  • Assist with graduate award nominations
  • Provide ongoing support to all funded graduate students who are instructors, teaching assistants and graders, such as offering information regarding general policies and procedures and providing solutions for classroom, communication, and technology issues
  
  

• Bachelor's degree (or higher)
• 2+ years of experience in an office administration role, i.e. records management, resource allocation, budget and financial management, maintenance of confidential records, etc.
• Accounting training and/or experience
• Experience with computer software, i.e. office products, email, online calendar management, database management, etc.
• Effective written and verbal communication skills
• Effective organization skills and attention to detail

Preferred:

• Bachelor's or Master's degree in accounting, business administration, or related field
• 5+ years of experience in an office administration role
• Supervisory experience

Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that Binghamton University is not an E-Verify employer.

Offers of employment will be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.

Binghamton University is a tobacco-free campus.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at [email protected]

Payroll information can be found on our website

Cover letters may be addressed "To the Search Committee."

Postings active on the website, accept applications until closure.

For information on the Dual Career Program, please visit:

Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.

Binghamton University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact the ADA Coordinator by completing the Reasonable Accommodation Request Form.