Procurement Manager - Foods

Why Epicured?

Epicured is on a mission to help people eat better, feel better, and live better through the healing power of food. We translate evidence-based nutrition into medically tailored meals that support patients, partners, and communities nationwide — from direct-to-consumer customers to enterprise healthcare, Medicaid, and sports nutrition programs.

As we scale nationally, procurement is a mission-critical function. This role sits at the center of our culinary, production, fulfillment, and inventory ecosystems, ensuring our kitchens and facilities remain stocked, efficient, cost-conscious, and ready to serve tens of thousands of meals each week.

Role Overview

Epicured is seeking an experienced Procurement Manager to lead high-volume food and packaging purchasing across our operations. This role owns millions of dollars in monthly spend, manages hundreds of SKUs, and partners closely with culinary leadership, production supervisors, fulfillment teams, and inventory/receiving across multiple facilities.

The ideal candidate is highly analytical, operationally sharp, relationship-driven, and comfortable operating in a fast-paced food production environment with real scale and complexity.

Key Responsibilities

Procurement & Purchasing Leadership (Primary Focus)

• Own daily purchasing operations, with approximately 80% food ingredients and 20% packaging and supplies.

• Manage weekly ordering of 500+ food ingredients (fresh, frozen, and dry).

• Oversee weekly purchasing in multi-million-dollar monthly spend.

• Procure packaging for:

• Medically tailored ready-to-eat meals

• Pantry items

• E-commerce and Amazon fulfillment

• Enterprise and institutional partners (elder care, sports nutrition, clinical trials)

• Medicaid member meal and pantry programs

• Purchase corrugated boxes, ice packs, containers, labels, and shipping materials supporting 10,000+ meals shipped weekly.

• Manage fulfillment, factory, and office supplies (25+ SKUs weekly including tape, labels, paper, ink, and operational consumables).

Vendor Management & Sourcing

• Build, maintain, and manage 25+ active vendor relationships across food and packaging categories.

• Communicate daily with vendors regarding:

• Product specifications

• Pricing and MOQs

• Lead times and delivery schedules

• Shortages, substitutions, and quality issues

• Track and report on vendor accuracy, reliability, and performance.

• Source new vendors and negotiate pricing and terms to improve cost efficiency while maintaining quality.

• Proactively establish new supplier relationships to support growth, redundancy, and innovation.

Cross-Functional Collaboration

• Partner closely with:

• Culinary leadership (Executive Chef, Kitchen Managers) to ensure accurate ingredient restocking for menus and rotations.

• Production & Fulfillment teams, collaborating with 10+ supervisors to align purchasing with production schedules.

• Inventory & Receiving teams in Glen Cove and Staten Island to coordinate deliveries, shortages, and usage tracking.

• Communicate shortages, delivery timing, and substitutions clearly and proactively to all stakeholders.

Data, Reporting & Systems

• Maintain highly accurate procurement, pricing, and inventory records using advanced Excel dashboards.

• Track ingredient costs, pricing trends, MOQs, lead times, substitutions, and usage patterns.

• Utilize advanced Excel functions including:

• VLOOKUP / XLOOKUP

• Pivot tables

• Forecasting formulas

• Conditional formatting

• Inventory and cost dashboards

• Support audit checks and procurement controls.

• Assist with the implementation and adoption of a new ERP system.

• Maintain organized digital and physical documentation (Dropbox and on-site records).

Qualifications

• 3+ years of experience in food procurement within:

• Meal production companies

• Catering or commissary kitchens

• Institutional foodservice (healthcare, education, etc.)

• Meal kit or CPG businesses

• Hands-on experience managing high-volume purchasing (20K+ units/month) for both food and custom packaging.

• Strong familiarity with major food distributors (e.g., Baldor, Driscoll Foods, Chefs’ Warehouse, Sysco, US Foods).

• Deep knowledge of food storage specifications, shelf life, seasonality, and substitutions.

• Advanced Excel proficiency (VLOOKUP/XLOOKUP, pivots, forecasting, dashboards).

• Exceptionally organized, proactive, and detail-oriented.

• Strong verbal and written communication skills.

• Relationship-driven and collaborative; comfortable working cross-functionally in a production environment.

• Ability to manage multiple priorities, SKUs, and stakeholders simultaneously.

Preferred Qualifications

• Experience with ChefMod or similar procurement platforms.

• Experience with SQL, Power Query, or basic VBA/macros.

• Experience supporting ERP implementations.

• Bilingual in Spanish (preferred, not required).

Compensation & Benefits

• Salary Range: $100,000–$115,000

• Benefits include:

• 401(k)

• Health, Dental, and Vision insurance

• Unlimited Paid Time Off (PTO)

Equal Employment Opportunity

Epicured is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of age, race, creed, color, national origin, religion, gender, sexual orientation, gender identity or expression, disability, veteran status, or any other protected status under federal, state, or local law.

How to Apply

Apply via job board or email your resume to [email protected] .