Administrative Assistant (Part-time)

Organization Mission: Oliver Scholars prepares high-achieving students from underserved New York City communities for success at top independent schools and prestigious colleges.

JOB TITLE: Administrative Assistant
REPORT TO: Di rector of Academic Affairs
DEPARTMENT: Academic Affairs
POSITION TYPE: Seasonal part-ti me Winter & Spring
FLSA: Non- Exempt

Summary: Oliver Scholars seeks a recent college graduate or current college student to assist in the administration of the Winter/Spring Saturday Academy (SAP), catering to middle school students. The Administrative Assistant is responsible for ensuring an environment of community, safety, accountability, discipline, and fun for students. This position reports to the Director of Academic Affairs and is an excellent opportunity to experience various aspects of scholarship and youth development with an education nonprofit organization.

The administrative assistant will take attendance, call families regarding absenteeism, supervise lunch, obtain materials for teachers, distribute students Metro cards, and track academic progress as needed.

• Recent college graduate or current college student in good academic standing at an accredited degree program
• Strong organizational skills
• Conflict management experience and public speaking experience a plus
• A mission-driven individual with a belief in and commitment to Oliver s mission and values
• A flexible, creative individual able to find alternative ways to connect with students
• Emotionally mature with a good sense of humor and the flexibility and sensitivity to work with diverse personalities and situations
• A hard worker with a high energy level; a doer with a willingness to work hands-on in developing and executing a variety of activities
• A good listener who is comfortable receiving feedback

Desired Competencies

• Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values.
• Adaptability - Adapts to changes in the work environment; willing to learn new techniques and procedures; Manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
• Innovation & Initiative - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention; Looks for and takes advantage of opportunities.
• Planning/Organizing & Project Management - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans; Communicates changes and progress; Completes projects on time and budget.
• Interpersonal Skills - Focuses on solving conflict, not blaming; listens to others without interrupting; keeps emotions under control; remains open to others' ideas and tries new things.

COMPENSATION: Salary is $19/hr.

Culture
Oliver Scholars is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ( protected class ) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information, or any other protected class under federal, state, or local law.

Responsibilities

• Available, in person, to work on Saturdays from January 2025 to June 2026
• Required attendance at all orientation sessions and program meetings.
• Supervise daily arrival and dismissal.
• Record attendance and communicate late arrivals and absences to administrators and parents.
• Email students and families with attendance updates.
• Support facilitation of lessons and classroom management when needed.
• Assist faculty in monitoring student attentiveness, behavior, and progress during classes.
• Coordinate with faculty, seasonal staff, and Oliver Scholars leadership to support students.
• Check-in with students and offer support in managing their various responsibilities.
• Supervise student breaks and meal times.
• Enforce community expectations and policies described in the student handbook.
• Use technology platforms such as Google Suite, Canva, SimpleText, and Apricot to draft, distribute, and archive documents.
• Assist the Programs Coordinator in managing course enrollment and tracking academic progress.
• Other duties, as assigned.

Requirements
Authorized to work in the US without sponsorship
Available Saturday's from 8:30 am to 4:00 pm
Knowledge in: Administrative
Equal Opportunity Employer
Oliver Scholars provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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