Executive Assistant to the Assistant Commissioner

Executive Assistant to the Assistant Commissioner Location New York, NY (Financial District area) :

Executive Assistant to the Assistant Commissioner Apply

Executive Assistant to the Assistant Commissioner

• Agency: DEPT OF CITYWIDE ADMIN SVCS

Posted on: 01/11/2024

• Job type: Full-time

Location

NYC-ALL BOROS

• Title Classification: Exam may be required

Department

NYCAPS Central

Salary range: $57,976.00 - $57,976.00 DCAS's mission is to make city government work for all New Yorkers. From managing New York City's most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York. Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including:

• Recruiting, hiring, and training City employees.
• Managing 55 public buildings.
• Acquiring, selling, and leasing City property.
• Purchasing over $1 billion in goods and services for City agencies.
• Overseeing the greenest municipal vehicle fleet in the country.
• Leading the City's efforts to reduce carbon emissions from government operations.

When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do. The Department of Citywide Administrative Services' (DCAS), Human Capital (HC) Line of Service seeks to appoint a Staff Analyst to work in the HC Bureau of NYCAPS Central (NCC). NCC is a human resources service center that oversees the expansion and maintenance of NYCAPS (New York City Automated Personnel System), a centralized state-of-the-art automated personnel system for human resources professionals, managers, and employees to access and manage personnel and benefits information. NCC oversees the implementation of civil service and human resources related transactions for over 300,000 employees citywide; supports approximately 96,000 NYC employees with all their health benefits needs; and manages Employee Self-Service (ESS), an online tool that provides NYC employees with easy access to human resources, payroll, tax, City job applications and benefits information. Responsibilities:

• Serve as the Executive Assistant to the Assistant Commissioner of NYCAPS Central. Meet with Assistant Commissioner in preparation for meetings.
• Perform difficult and responsible administrative and analytical work, including work that is required for the conduct of hearings, legislation and litigation reviews.
• Serve as a project manager for different NCC and HC initiatives
• Supervise staff working on projects and special initiatives
• Provide administrative and analytical support to all units of NCC.
• Prepare reports of all NCC units' activities on a weekly, biweekly and quarterly basis, utilizing various computer systems.
• Update project charts and maintain budget and staffing reports.
• Prepare written correspondence and respond to complex written and oral inquiries.
• Conduct review of statistical analyses of service requests and make recommendations for corrective action as needed.
• Create and maintain office tracking systems.
• Work with the HRIS unit in the development of business requirements to automate civil service processes in NYCAPS.
• Conduct analysis of civil service components expected to be automated in NYCAPS.
• Conduct studies and research business processes and translate business needs into the business requirements draft document.
• Conduct testing of functionality and participate in meetings and discussions as it relates to this work.
• Meet with stakeholders and FISA development team.

Minimum Qualifications

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or 2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or 3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; 4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Preferred Skills - Strong in-person customer service experience. - Strong desire to work with diverse groups of people. - Excellent and effective communication skills (written and oral), including the ability to understand and be understood in English. - Able to handle sensitive situations and maintain a high degree of confidentiality. - Able to analyze problems and handle potentially difficult situations. - Comfortable working in a fast paced and dynamic atmosphere, handling multiple activities at a time. - Able to adhere to deadlines. - Able to work well independently and within a team. - Strong computer skills, including experience with the Microsoft Office Suite. - Must possess strong attention to details. - Knowledge of PeopleSoft 55a Program This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program. Public Service Loan Forgiveness As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at Residency Requirement New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview. Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Minimum Qualifications

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or 2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in \"1\" above; or 3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in \"1\" above; 4. Education and/or experience equivalent to \"1\", \"2\", or \"3\" above. However, all candidates must possess the one year of administrative or supervisory experience as described in \"1\" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in \"1\" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Preferred Skills

• tStrong in-person customer service experience. -tStrong desire to work with diverse groups of people. -tExcellent and effective communication skills (written and oral), including the ability to understand and be understood in English. -tAble to handle sensitive situations and maintain a high degree of confidentiality. -tAble to analyze problems and handle potentially difficult situations. -tComfortable working in a fast paced and dynamic atmosphere, handling multiple activities at a time. -tAble to adhere to deadlines. -tAble to work well independently and within a team. -tStrong computer skills, including experience with the Microsoft Office Suite. -tMust possess strong attention to details.-tKnowledge of PeopleSoft

55a Program This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program. Public Service Loan Forgiveness As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at Residency Requirement New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview. Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Job ID

607335

Title code

10124

Civil service title

PRINCIPAL ADMINISTRATIVE ASSOC

Title classification

Competitive-1

Business title

Executive Assistant to the Assistant Commissioner

Posted until

2024-04-09

• Experience level: Entry-Level

Number of positions

1

Work location

59 Maiden Lane

• Category: Administration & Human Resources