Construction Accounts Payable Supervisor
REPORTS TO: Accounting Manager
PAY RATE: $60,000-$75,000 per year JOB DESCRIPTION SUMMARY:
Under the direction of the Accounting Manager, the Accounts Payable Supervisor will be the subject matter expert for the day-to-day operations of all accounts payable functions for the organization. Overall responsibility for the department including the oversight of Accounts Payable Specialist. RESPONSIBILITIES:
- Maintains accuracy in all financial reporting procedures
- Trains and evaluates employees to enhance their performance, development, and work product. Addresses performance issues and makes recommendations for personnel actions.
- Provides accounting assistance to project managers and operations staff; responds to financial questions/concerns to meet business needs.
- Monitors outstanding checks
- Works with vendors to address billing/payment inquiries and statement reconciliations
- Works with departments regarding invoice approval requirements, timely submissions, etc.
- Arranges setup of Field and Engineer offices (phones, internet, electricity, copiers, water)
- Supervises AP projects and new system implementations, in collaboration with other departments.
- Compiles, analyzes and reports financial information
- Builds and maintains relationships with vendors, suppliers, and business partners
- Ensures accuracy of vendor invoices and payment transactions including entering loan payments based on amortization schedules.
- Enters all credit card transactions including Corpay, Capital One and WEX card details.
- Maintains and updates vendor database.
- Executes subcontractor and vendor weekly payment runs.
- Provides annual performance evaluation to staff.
- Ensures proper maintenance, filing, and storage of records in case of audits.
- Provides annual CPA audit support as needed
- Performs other related duties as assigned by Accounting Manager.
- Bachelor's degree or equivalent combination of education and experience.
- Minimum seven years of Accounts Payable experience ideally in a construction company.
- Three or more years of leadership experience.
- Experience working with generally accepted accounting principles and accounting software
- Must have large ERP AP system experience.
- Experience with SAGE 300, TimberScan and Corpay is desirable.
- Strong computer, analytical and problem-solving skills.
- Strong interpersonal skills for interacting with accountants, clients, and upper management
- Good communication skills for communicating with support personnel and management
- Experience in A/P should be with an organization of substantial size $50M + annual revenue and more than 100 employees.
- Ability to run and produce various analytical reports as part of overall accounting function.
- Able to work in a high volume and fast paced environment, must be accurate, precise and coding savvy.
- Highly organized with ability to multitask and supervise staff.
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