Administrative Assistant - NY

What You Will Do

The Administrative Assistant provides essential clerical and organizational support to ensure the smooth operation of the office environment. They handle a variety of tasks, including managing communications, scheduling appointments, maintaining files, and providing general support to the office staff. This role is crucial in maintaining a productive and efficient workplace.

What You Will Earn

$22 per hour

Position Type/Expected Hours of Work

This is a full-time position. Monday through Friday. Hours will vary based on client expectations and work availability. Occasional evening and weekend work may be required as job duties demand.

Benefits Included: Paid Training, Medical/Vision/Dental Plans, Life Insurance, Paid Vacation, Paid Holidays, and many other benefits.

Essential Duties and Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Administrative Support

• Create, edit, and format documents including Excel spreadsheets, reports, and presentations ( proficiency in Excel, Word, and PowerPoint required ).

• Track expense reports and submit purchase orders.

• Submit JIRA tickets for tasks such as ordering gas cards, termination paperwork, written warnings, coaching assignments, reimbursements, and vehicle accident reports.

• Assist with timekeeping and timecard audits.

• Order office supplies as needed.

• Scan and send supervisors’ documents to HR (safety meetings, separation forms, written warnings, etc.).

Team & Communication

• Provide support to the Claims Department for customer complaints.

• Support management and supervisors by maintaining teamwork, professionalism, and open communication.

• Contribute to a positive work environment by giving encouragement, appreciation, and constructive feedback.

Compliance & Operations

• Maintain a safe, professional workplace and help regulate office atmosphere.

• Suggest improvements for workflow and team relationships to management.

• Assist with renewal process for vehicle registrations.

Qualifications

Professionalism Strong communication skills Efficient in Time management Must have a valid driver's license. Windows-based general computer skills as well as experience with Microsoft Office & Excel are required.

Equal Opportunity Employer

Sparus Holdings is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

EEO Statement

Sparus Holdings is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability, or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.

Reasonable Accommodation Requests

Sparus Holdings is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. If you need special assistance or accommodation while seeking employment, please email [email protected] . We will make a determination on your request for reasonable accommodation on a case-by-case basis.

“Know Your Rights” Poster

The law requires Sparus Holdings to post a notice describing the Federal laws prohibiting job discrimination. For information regarding your legal rights and protections, please click on the following link: Know Your Rights

Pay Transparency Non-Discrimination Provision

Sparus Holdings will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay. Please see the Pay Transparency Nondiscrimination Provision for more information.