Purchasing Coordinator

COMPANY

L&R is one of the largest distributors and purchasers of cosmetics in the United States. We now distribute over 40,000 items (cosmetics, toys, school supplies, hosiery, hair accessories, OTC, HBA, and more) through 3 regional warehouse locations in Arkansas, New Jersey, and Nevada.

JOB SUMMARY The Purchasing Coordinator plays a vital role in supporting the procurement process by assisting buyers, coordinating purchasing activities, and maintaining accurate records. The Purchasing Coordinator possesses strong communication skills, exceptional organizational abilities, and a passion for contributing to the success of our procurement operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist buyers in preparing and communicating purchase orders, ensuring accuracy, completeness, and alignment with procurement strategies.
• Collaborate closely with suppliers to ensure they receive purchase orders in a timely manner.
• Updates PO’s to reflect promised date changes, unit cuts as communicated by suppliers, tracks inbound shipments, and communicates supply issues to the organization.
• Support the coordination of procurement activities, including order placement, order confirmations, and expediting of urgent orders.
• Assist in reviewing and reconciling supplier invoices against purchase orders, resolving discrepancies as needed.
• Generate regular reports on procurement metrics, such as order lead times, delivery performance, and supplier relationships.
• Assist in maintaining proper documentation of procurement processes, contracts, and communication with suppliers.
• Collaborate with cross-functional teams, including finance, inventory, and quality control, to ensure seamless procurement operations.
• Stay informed about industry trends, market dynamics, and new products to assist buyers in making informed procurement decisions.
• Provide administrative support to the procurement team, including organizing meetings, preparing presentations, and managing documentation.
• Consistent use of project management tool to maintain tasks, status of projects and communicate between teams,
• Assist in the creation of purchase orders as needed.
• Create and maintain supplier scorecards for top suppliers.
• Complete special projects and assignments as requested.

OTHER DUTIES AND RESPONSIBILITIES

• Comply with all safety policies, practices and procedures. Report all unsafe activities to supervisor and/or Human Resources.
• Participate in proactive team efforts to achieve departmental and company goals.
• Perform other duties as assigned.
• Provide leadership to others through example and sharing of knowledge/skill.

REQUIRED EXPERIENCE

• 1-2 years of recent general office experience, preferably with a retailer or distributor
• General knowledge of purchasing practices, including purchase orders, shipments and invoices.
• Proficient personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheets, etc.
• Organized and detail-oriented with the ability to manage multiple tasks simultaneously.
• Demonstrated curiosity to solve problems, ask questions and interpret business situations
• Excellent verbal and written communication skills.
• Ability to work in a fast-paced environment.

WORK SCHEDULE/HOURS
Hybrid schedule: 3 days on-site in Brooklyn, NY office; 2 days remote
Monday through Friday 8:30 AM to 5:30 PM EST, with variation based on business demands

PAY RANGE:   
$50,000 per year

BENEFITS

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

L&R Distributors provides  equal employment opportunity  to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.