Operations Coordinator

The Operations Coordinator assists the Operations Manager with the logistical preparations for internal programs and Museum events. The Coordinator will be a second point of contact for all building calendar requests and Operations department administrative needs.

Responsibilities:

• Support the Operations Manager in the maintenance of the Museum’s Building Calendar by coordinating with all related departments their needs in accordance with the internal event policies and procedures via the completion, submittal, and distribution of an event set-up form.
• With the events teams, assist in the coordination of all logistical preparations for events, including deliveries, physical preparation of the Museum space, and cleanup of the space following the event’s conclusion.
• Under the supervision of the Manager of Operations, help lead the pre- and post- internal event set-up process with all relevant departments to review logistical planning of programs and events.
• Conduct daily walkthroughs of the Museum identifying areas that need work, correction, cleaning, repair and reviewing with Associate Director of Operations and Security on projects as they relate to the findings
• Handle maintenance scheduling including garbage pickup, exterminator walk throughs, and janitorial services.
• Order inventory and equipment for everyday operational use as required.
• Assist with the setting up and breakdown of tables, chairs, equipment, etc. as needed.
• Distribute the Venue Schedule to Museum staff on a weekly basis.
• Serve as a point of contact for Madison & Park Hospitality Group and NYTF (Folksbiene) for operations-related needs.
• Other adhoc projects as needed.

Requirements:

• At least one year of experience in event planning, theatrical production, space rental or hospitality industry; excellent interpersonal and negotiation skills; computer proficiency (Microsoft Office, Word, Excel). Must be available to work weekends and evenings.

Position Details:

• Reports to: Manager of Operations
• Covered by the DC-37 collective bargaining unit
• Annual compensation rate of $48,215 ($23.18/hr)
• Full time, 40 hours a week with Sunday – Thursday schedule

The Museum of Jewish Heritage is an equal opportunity employer. As a cultural institution that teaches about the dangers of intolerance, the Museum is dedicated to promoting diversity, multiculturalism and inclusion in its hiring practices.

For consideration, qualified candidates should submit their resume and letter of interest including salary requirements to: [email protected]