Occupancy Planner

Job Description

The Occupancy Planner is responsible for delivering tactical space planning expertise to support the effective management of supply, capacity, and demand across a client's real estate portfolio. This role plays a key part in optimizing space utilization by developing layout options, reorganization strategies, and occupancy solutions that align with evolving business needs. Key responsibilities include managing day-to-day change requests, supporting project space planning, coordinating with stakeholders, and contributing to site strategy through space and occupancy analysis. The Occupancy Planner also ensures the integrity of space data, including CAD floor plans, and provides utilization metrics to inform strategic decision-making. This role requires strong analytical skills, attention to detail, and the ability to collaborate across teams to deliver efficient, data-driven space solutions that enhance workplace functionality and employee experience.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:

Skills and Requirements

Develop and maintain site-level occupancy plans, including headcount forecasts, seat supply projections, stacking plans, and scenario modeling.

-Coordinate and manage weekly small/large group moves and monthly site-to-site relocations in partnership with Facilities and Project -Management teams.

-Implement move plans in accordance with approved occupancy strategies and adjust plans as business needs evolve (e.g., mergers, acquisitions, reorganizations).

-Conduct site surveys, floor plan audits, and data collection to ensure space data accuracy and compliance with client standards.

-Maintain and update CAFM/IWMS systems (e.g., iOffice, TRIRIGA), including CAD floor plans and space allocation data.

-Facilitate neighborhood planning sessions, move meetings, and town halls to support change management and communication efforts.

-Provide space utilization analysis and reporting, including trends in hiring, terminations, vacancy, and forecast accuracy.

-Collaborate with key stakeholders to align space planning with business objectives and operational requirements.

-Recommend process improvements and innovations to enhance service delivery, cost efficiency, and data integrity.

-Ensure adherence to client playbooks, policies, and space planning standards.