Conference Allocation Associate - Fixed-Term Contract

CONFERENCE ALLOCATION ASSOCIATE

Building a Brand Starts with a Story

FIRST is a leading global brand experience agency serving clients in various industries, including financial services, technology, new & traditional media, aerospace, healthcare, and professional services. FIRST has received numerous accolades, including being listed among the 2025 Most Innovative Marketing Agencies of the Year by Chief Marketer, named Top Agency of the Year 2024 by Event Marketer, highlighted as a Global Agency of the Year, over 100 Employees by C&IT, and listed among the "200 Top Marketing Agencies" in 2024, 2023, & 2022 by Chief Marketer.

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Location: New York City

What You Would Get To Do

The Conference Allocation Associate is responsible for scheduling meetings between investors and C-level executives for small and large-scale Corporate Access Conferences, preparing schedules for corporate management teams, and consistently delivering exceptional service to our clients by utilizing excellent organizational and customer service skills. This is a fixed-term contract role.

Domestic and/or international travel may be required with this role.

Your Contributions

• Heavy meeting coordination for investors, internal teams, and corporate clients for corporate access events
• Work closely with Corporate Access Specialists, Corporates, Research, Institutional Equity Sales, and Investment Banking to coordinate and allocate Corporate Access Days and Conferences
• Allocate 1x1 and group meetings for Conferences of varying sizes and different degrees of complexity
• Maintain and distribute conference schedules
• Action schedule changes on corporate and investor schedules in a timely manner
• Proactively manage and respond to a high volume of emails received in a shared team inbox
• Work with the Sales team to understand the account base and investor growth potential
• Coordinate and communicate meeting details with corporate contacts and the Sales team
• On-site management of the 1x1 desk for Conferences as necessary, manage last minute changes and requests
• Day-of-event execution for virtual or in-person event needs
• Act as an ambassador for the FIRST brand, leading by example and displaying the company’s core values (Ambition, Creativity, Excellence, Integrity, Teamwork)

What We Are Looking For

Please be aware that we know experience does not always look like we describe it. If you believe you would be an excellent fit for this role, please apply - we would love to see how you could fit at FIRST. Don't hesitate to get in touch with [email protected] if you need an accommodation at any stage of the recruitment process.

• 3-5 years’ Corporate Access Meetings experience, heavy administrative support, and/or meeting coordination
• Proficient with Microsoft Office including Word, Excel, and PowerPoint
• Working knowledge of Dealogic / Conference Manager preferred
• Project Management experience, preferably in the financial services industry or a corporate environment
• Ability to manage multiple projects simultaneously
• Strong organizational skills, attention to detail and ownership of projects, with the ability to work in a high-pressured environment
• Good written and oral communication skills at all levels
• Good client management skills with the ability to influence and lead by example, fostering a positive environment
• Strong ability to take on new initiatives independently
• Client-centric, approachable, ability to adjust to client needs and style and deepen relationships in support of their business and programs; adapt to ever-changing demands and different client work styles
• Motivated, self-starter, ability to take direction and work independently; ability to think innovatively.
• Willingness to travel 20%-30% of the time.

At FIRST, we believe that the passion, creativity, and commitment of our teams drive our success. That's why we offer a range of benefits and perks to support your personal and professional growth.

• Medical, Dental & Vision, which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA)
• 401 (k)
• Five Flexible Spending Accounts Options
• Generous Paid Time Off Allowance
• Employee Assistance Program (EAP)
• Life, Disability & Pet Coverages
• Wellness Stipend
• Mobile Phone Allowance
• Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more
• Aura Identity Theft Protection
• Discretionary Bonus Structure
• Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.

United States Residents: The base pay for this position ranges from $80,000 to $100,000. This role is also eligible for an annual discretionary bonus.

FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.