Administrative Assistant

Job Details:

Job Summary:

The Administrative Assistant works to ensure that the daily operations of the clinic function as smoothly as possible. The Administrative Assistant engages in a wide variety of administrative support functions, with particular attention to regulatory and billing compliance issues.

Responsibilities:

• Maintains a professional appearance and a clean, safe environment.
• Respects patients by recognizing their rights; maintaining confidentiality.
• Utilizes technology, including specialized software as applicable, to maximize productivity.
• Performs word processing; creates Excel spreadsheets and PowerPoint presentations; prepares reports.
• Develops and maintains electronic files as necessary.
• Prioritizes and manages multiple projects simultaneously; solicits, researches, and compiles supporting materials for projects; follows through on issues in a timely manner.
• Exhibits excellent interpersonal skills; provides customer service; assists other support staff as necessary; collaborates with all levels of internal leadership, management, and staff.
• Tracks/Reconciles missing or outstanding electronic billing documentation.
• Reconciles clinical documentation with billing documentation.
• Sends e-mails to clinical staff requesting addendums and e-signatures and confirms completion before billing.
• After completing a date of service reconcile all the names in the schedule.
• Scans paper documents into electronic medical records.
• Accesses protected health information (PHI) in accordance with departmental assignments and guidelines and maintains compliance with HIPAA, local, state, federal, and other agencies rules and regulations.
• Reviews and checks records to insure legal and hospital accreditation requirements have been met.
• Receives, greets, and directs patients and guests, in person or via telephone.
• Manages multiple calendars; coordinates and schedules meetings and conference calls within the department, interdepartmentally, and/or with external parties.
• Maintains inventory of office supplies by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
• Other duties as assigned.

Experience:

Previous administrative, clerical, or secretarial experience, required.

Education:

Bachelors, required.

Licenses / Certifications:

Other:

Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).

About Us:

WMC Advanced Physician Services PC

Benefits:

We offer a comprehensive compensation and benefits package that includes:

• Health Insurance
• Dental
• Vision
• Retirement Savings Plan
• Flexible Savings Account
• Paid Time Off
• Holidays
• Tuition Reimbursement