Documentation Clerk
The Documentation Clerk plays a key role in maintaining accurate and organized records that support agency operations. This role is responsible for managing, filing, and tracking important documents—both digital and physical—to ensure information is readily accessible and compliant with organizational standards.
Key Responsibilities:
Organize, update, and maintain electronic and physical records
File and archive important documents in accordance with established procedures
Prepare, scan, and index documents to support easy retrieval
Review documents for completeness, accuracy, and adherence to formatting standards
Assist teams in locating and accessing necessary documentation
Ensure confidential materials are handled securely and professionally
Support compliance with recordkeeping policies and retention schedules
Assist with general administrative tasks as needed
Qualifications:
Previous experience in document control, records management, or administrative support
Strong organizational skills with high attention to detail
Proficiency with standard office tools (Microsoft Office, Google Workspace)
Comfortable working independently and with cross-functional teams
Ability to manage multiple tasks and maintain accurate documentation
Skills & Attributes:
Methodical and detail-oriented
Excellent time-management and multitasking abilities
Professional communication skills
Discrete and reliable when handling confidential information
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