Bookkeeper & Office manager

Job Description

Bookkeeper & Office Manager

Capital Regional Pharmacy Services (CRPS)
Location: Albany, NY

Overview

Capital Regional Pharmacy Services is seeking a highly organized, detail-driven Bookkeeper & Office Manager to support our growing operations. This role is ideal for someone who thrives in a structured environment, enjoys multitasking, and can confidently manage financial workflows and day-to-day office operations across multiple business entities within our organization.

Key Responsibilities

1. Bookkeeping & Financial Management

• Manage the books for multiple organizations under CRPS.
• Record and reconcile daily transactions in accounting systems (e.g., QuickBooks).
• Process accounts payable and accounts receivable in a timely manner.
• Track credits, write-offs, vendor payments, and employee reimbursements.
• Assist with payroll data review, benefits invoices, and financial corrections as needed.
• Prepare monthly, quarterly, and annual financial reports for leadership.
• Support year-end close, audit preparation, and coordination with external accountants.

2. Billing & Revenue Cycle Support

• Oversee billing workflows for various service lines.
• Monitor outstanding balances and follow up on aged invoices.
• Ensure proper documentation for billing reconciliation.
• Coordinate with internal teams to verify charges, payments, and remittances.

3. Office Management & Operations

• Manage purchasing of office supplies, pharmacy supplies, and administrative materials.
• Maintain vendor relationships, negotiate pricing, and track purchase orders.
• Oversee general office organization, equipment maintenance, and facility needs.

4. Reporting & Administrative Support

• Prepare scheduled and ad-hoc reports for leadership and operations teams.
• Maintain organized digital and physical filing systems.
• Assist with compliance documentation, licensing records, and administrative audits.
• Support special projects and cross-department initiatives as needed.

Qualifications

Required

• Proven experience in bookkeeping, office management, or a similar administrative role.
• Strong understanding of accounting principles.
• Proficiency with QuickBooks, Excel/Google Sheets, and cloud-based systems.
• Excellent attention to detail and accuracy.
• Strong organizational skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Strong communication skills and a professional presence.

Preferred

• Experience in healthcare, pharmacy, or multi-entity organizations.
• Familiarity with billing workflows, AP/AR processes, and vendor management.
• Ability to generate financial reports and perform basic trend analysis.

Core Competencies

• Attention to Detail: Ensures accuracy in all financial and administrative tasks.
• Time Management: Effectively prioritizes responsibilities to meet deadlines.
• Accountability: Takes ownership of responsibilities and delivers consistent results.
• Confidentiality: Manages sensitive financial and personnel data responsibly.
• Problem-Solving: Identifies issues proactively and recommends solutions.

Compensation & Benefits

• Competitive salary based on experience
• Medical, Dental, and Vision benefits (if applicable)
• PTO and paid holidays
• Professional development opportunities
• Supportive, team-focused work environment