Administrative assistant

Description

Estee Lauder is looking for a passionate 360 team assistant that will support in all fields of work with focus on yearly invoice and creative ops work management, bi?yearly shoot preparations, ad?hoc special events support.

Responsibilities

BUDGET MANAGEMENT:

• Lead all PO creation and monthly invoice management for the brand to maintain a strong Budget governance with team Brand managers and Marketing VP.

• Maintains organization of all creative partner's master finance tracker.

• Processes all creative production invoices through SRM to ensure vendors get paid on time.

TEAM ASSISTANCE:

• Support Chief of staff in event management organization internal and external on demand basis. Location sourcing, sourcing of Fashion items and mannequins, food, comps management.

• Support team on ad?hoc basis in marketing, consumer engagement to deliver best in class executions in the creation of brand development.

OPS MANAGEMENT:

• Supports creative operations managerwith all photography and video shoot organization and logistics.

• Coordinates with creative team, chief of staff, fashion teams for all photoshoot production preparation.

• Coordinates preparation of all creations for photography and video production.

• Assists creative operations manager with any prop sourcing for photography and video shoots.

• Assists with organizing and maintaining photoshoot and archive closet inventory.

• Tracks and organizes all incoming creative requests from global and international teams in creative production management tool to ensure request statuses are constantly up?to?date.

• Assists with calendar management of creative requests within creative production master timeline, according to set deadlines.

• Assists with gathering all specifications needed to execute creative requests.

• Assists with organization of all visual asset digital files in creative production archive.

• Assists with fulfilling product image requests for retailer.com to ensure brand imagery on our retailer's site is according to brand standards.

• Assists creative operations manager and graphic design manager with retouching coordination for post?production.

• Organizes meeting agenda and minutes from weekly creative production meetings.

• Coordinates all shipment for creative production purposes.

• Must be organized and pays careful attention to detail.

• Pro?active attitude and has the ability to work under pressure and tight deadlines.

• Has the ability to problem solve quickly under pressure.

Qualifications

• Bachelors degree preferred

• Minimum 2?3 years experience

• Light amount of physical work required during production days

• Very organized, with great time management skills

Equal Opportunity Employer

It is Company's policy not to discriminate against any employee or applicant for employment on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. The Company will endeavor to provide a reasonable accommodation consistent with the law to otherwise qualified employees and prospective employees with a disability and to employees and prospective employees with needs related to their religious observance or practices. Should you wish to apply for this position or any other position with the Company and you believe you require assistance to complete an application or participate in an interview, please contact [email protected].