Workplace Experience Specialist

The Workplace Experience Specialist is a pivotal role that designs and delivers an exceptional onsite experience by managing daily office operations, vendor relationships, health and safety, and space planning. You will partner with facilities and cross-functional teams to ensure smooth operations, drive improvements across locations, and create an inclusive, welcoming environment where employees can excel. This role supports facility management and maintenance operations.

Responsibilities

• Ensure smooth daily operations across the site, including supplies, meeting spaces, security coordination, and general site rhythm.
• Work with onsite vendors such as catering, cleaning, security, and events to ensure high-quality service and strong partnerships.
• Maintain compliance, run safety programs, and champion a safe, inclusive workplace.
• Partner with facilities teams on space design, moves, expansions, and occupancy planning.
• Act as the connective tissue between AI teams, central facilities, and other internal partners.

Essential Skills

• Strong communication skills.
• Project management expertise.
• Operations management capability.

Additional Skills & Qualifications

• Minimum of 4 years of experience.
• Strong interpersonal skills with a people-first mindset.
• Experience working in start-up or scale-up environments.
• Executive Assistant experience.
• Ability to work autonomously and proactively solve problems.
• Hospitality or guest-experience leadership.
• Experience supporting organizations through rapid growth and change.

Work Environment

The role requires onsite presence, with a work pattern of 4 days per week in the NYC office. The daily schedule is Monday to Friday, 40 hours a week, with no overtime expected. The environment is fast-paced and dynamic, providing the chance to drive initiatives and improvements. The candidate should be comfortable in both scrappy, fast-paced environments and structured, complex organizations.

Job Type & Location

This is a Contract position based out of New York, NY.

Pay And Benefits

The pay range for this position is $32.00 - $34.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in New York,NY. Application Deadline This position is anticipated to close on Mar 18, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.