Billing Coordinator - NYC, Westchester or Parsippany, NJ

Billing Coordinator

Law firm seeks an experienced Billing Coordinator with understanding of time and billing software and e-billing platforms, to join growing Accounting team.

Key responsibilities:

• Generate and distribute prebills on a monthly basis.
• Review and enter changes to prebills in accounting program to ensure invoices are rendered according to client requirements.
• Prepare and send paper and/or pdf invoices on a monthly basis.
• Prepare electronic invoices using LEDES files and ensure successful submissions via designated electronic billing systems.
• Prepare supporting documentation as required by the clients.
• Follow up on outstanding prebills and cover letters.
• Review and maintain billing guidelines and special instructions in accounting database.
• Create new matters in electronic billing systems.
• Monitor and submit case budgets in electronic billing systems.
• Monitor and submit timekeeper billing rates and staffing plans in electronic billing systems.
• Submit invoice appeals through various electronic billing systems as needed.
• Respond to various billing related inquiries.

Key requirements:

• Minimum of 2 years of previous experience in legal billing.
• Familiarity and working knowledge of UTBMS codes and LEDES1998B format.
• Familiarity and working knowledge of WIP and A/R balances.
• Ability to work independently with minimum supervision and as part of a team environment.
• Strong analytical and problem-solving skills.
• Strong written and oral communication skills.
• Strong attention to details.
• Ability to manage shifting priorities.
• Excellent organizational and time management skills.
• Flexibility with overtime as necessary.
• Knowledge of LMS/SurePoint time and billing system and e-billing platforms.
• Advanced Excel, MS Word and Outlook skills.
• Team player.

Salary Range: $80,000 – $90,000 annually (hourly rate: $43.96 - $49.45; 35-hour work week). The salary offered to a successful candidate will be dependent on several factors that may include, but are not limited to, years of experience within the job, years of experience within the required industry, education, etc. This position will be in-office for approximately the first 3 months, and will transition to hybrid at a mutually agreed appropriate time. Candidate will have the option to work in the New York City, Westchester or Parsippany, New Jersey office.

The responsibilities of this job description are not necessarily all inclusive; additional duties may be assigned and requirements may vary from time to time.