Payroll clerk

Payroll Clerk

Lockport City School District

Lockport , NY 14094

Classified - Position - Payroll Clerk - competitive

Job Number 3300053859

Start Date

Open Date 10/13/2025

Closing Date 10/31/2025

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Lockport City School District

Lockport, New York 14094

Pride in Our Past; Faith in Our Future

POSITION DESCRIPTION

TITLE: Payroll Clerk - Competitive Civil Service

MINIMUM QUALIFICATIONS:

• Must meet civil service qualifications

• Graduation from High School and two-years experience with computerized payrolls

• I-9 Employment Eligibility in compliance with Immigrations Reform and Control Act

• Completion of mandatory training sessions

KNOWLEDGE, SKILLS, ABILITIES & PERSONAL CHARACTERISTICS:

• Ability to adhere to a schedule and keep a definite time-table for payrolls and related reports

• Ability to ensure confidentiality with employee information

• Mathematical aptitude and numerical skills

• Working knowledge of standard platforms, i.e. Excel, Google, Office, etc.

• Ability to work with other departments, HR staff and other employees with courtesy, patience and understanding, and be ready to address questions on a range of related topics

ACCOUNTABILITY:

The District Account Clerk - Payroll reports to the Assistant Superintendent for Finance and Management.

NATURE OF THE POSITION:

This individual will perform payroll duties for employees of the Lockport City School District. This includes maintenance of each employee's payroll record, making changes in payroll deductions, and salary changes.

PERFORMANCE RESPONSIBILITIES:

• Receives payroll worksheets from schools and buildings, checks worksheets

• Compiles and processes bi-weekly payrolls for employees

• Compiles from payroll worksheets substitute teachers who worked during the past 2 weeks, and calculated their total days for payment

• Enters payroll information into computer

• Enter payroll data for new employees, including federal and state dependents, retirement system status, social security, direct deposits, union dues, Vote Cope, savings bonds, garnishees, tax sheltered annuities, N.Y.S.U.T. deductions, credit union, The United Way, and flexible benefits

• Calculates salaries for new employees, terminated employees, and those on leave of absence

• Signs, sorts and puts all pay checks into envelopes (as needed)

• Sends checks to the locations, and distributes checks in the administration building on payday (as needed)

• Write's general, school lunch and federal fund checks for distribution of taxes, social security, direct deposits, and voluntary deductions

• Gives itemized list of payroll totals by funds to Superintendent each month

• Prepares warrants each payday for the civil service commission

• Pays monthly E.R.S. and T.R.S. contributions and loans

• Prepares quarterly and annual reports for taxes and retirement systems

• Records employee attendance and sends a detailed annual record to each employee in September

• Submits a payroll schedule to the Superintendent prior to the start of the fiscal year

• Computes salary changes and lump sum settlements for employees affected by promotion, negotiated raises, or retirements

• Maintains a W-4 on each employee

• Maintains direct deposits and credit union change forms

• Maintains year-to-date totals for W-2 preparation, and distributes W-2's to each employee in January. Also responsible for issuing duplicate W-2 if original is lost

• Responds to telephone calls from employees, retirement systems, tax sheltered annuity companies, etc, regarding payroll matters

• Types letters and forms on payroll related matters

• Prepares coaching salaries for three sport seasons, and issues separate checks for them

• Prepares checks for payment of extra activities, which are paid on separate checks

• Reconciles bank statements each month for the payroll account

• Submits E.R.S. and T.R.S. applications to Albany, and maintains a file copy of each

• Performs other tasks as may be assigned by the Assistant Superintendent for Finance & Management Services

Job Attachment View Attachment

Salary: From 46000.00

Salary Competitive Y

Appointment Status Probationary

Position Status Full time

Start Date 11/15/2025

Contact Person's Name Lisa M Schrader

Contact Person's Title Deputy Superintendent

Contact Person's Phone 716-478-4826

Contact Person's Email [email protected]