Receptionist / Administrative Assistant

OEC Group offers competitive salary, a full benefits package, opportunities for professional growth and so much more!

What we’re looking for…

• OEC Group is currently looking for a Receptionist/Administrative Assistant to join our growing New York office.
• The Receptionist/Administrative Assistant is responsible for performing routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

• Please note : This position will start with training at our current Queens office and will relocate with the JFK branch to our New Hyde Park, NY location in Spring 2026 .

About OEC Group

Established in 1981, OEC Group is one of the leading NVOCC freight forwarding companies. We provide our customers with import and export services, as well as, door-to-door services for both international and domestic needs. We remain competitive by offering a wide range of logistics services, including: ocean and air freight, rail, trucking, warehousing and distribution, customs brokerage, cargo insurance and more.

About the Position Duties and responsibilities include the following (other duties may be assigned):

• Retrieves messages from the company voicemail and forwards to the appropriate personnel.
• Communicates with office management on any requisitions and/or outstanding projects.
• Assists the Administration department with organizing company events such as the annual holiday party, summer picnic and various dinners.
• Notifies employees of upcoming birthdays and assists in arranging monthly birthday celebrations.
• Monitors inventory for all office supplies including kitchenware and orders supplies as needed.
• Maintains overall cleanliness and presentation of the office/kitchen(s) and coordinates with cleaning services as provided by building management.
• Coordinates with Human Resources during new hire orientation to provide employees with an ID badge, office pass and desk name plate.
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel. Monitors visitor access and issues passes when required.
• Maintains conference room schedule through Microsoft Outlook by booking appointments for meetings, interviews, trainings, etc.
• Receives, sorts, and routes mail, and maintains and routes publications.
• Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary.
• Performs other clerical duties as needed such as filing, photocopying, and collating.

Work Schedule

New York Office 9:00 am – 6:00 pm EST

Education and/or Experience

Associate’s degree and 1-3 years of related experience preferred.

Salary

$50,000 annually based off related years of experience and education level.

Perks & Benefits:

After successfully completing and passing a standard 90-day introductory period the employee is provided with the following benefits package. This includes:

• Health Insurance Coverage (Medical, Dental and Vision)
• Life and Accidental Insurance Coverage
• Vacation/ Personal/ Floating Days
• 401K Plan with up to 3% company match.

Company Culture

OEC Group provides a fun, family-oriented work culture. We are a well-established company that is continually growing and looking for strong team players. We often host company outings such as team dinners, holiday parties, company picnics, and team building activities!

OEC Group is an Equal Opportunity Employer.