Payroll Processing Administrator (Req #: 1323) (Hudson Falls)

About Us:

Peckham Industries Inc. (PII) has been a family-run business since 1924 and we believe our “ family by choice ” ethos delivers value as the trusted supplier of construction materials, products, and services in the communities we serve. Through our extensive network of hot mix asphalt and ready-mix concrete plants, quarries, and liquid asphalt terminals, PII delivers the highest quality materials and custom solutions to thousands of road construction and road maintenance customers. In addition, the company’s construction operations include paving and road reclamation services, as well as precast/prestressed concrete production and erection of multi-level parking structures, specialty buildings, and bridge components.

Become part of our mission by realizing your purpose, serving our community interests, and delivering growth for our customers. Peckham Industries educates, innovates, and applies technology in a way that is safe, sustainable, inclusive, and profitable.

Job Summary:

The Payroll Administrator is responsible for independently executing all payroll-related functions for hourly production employees. This role ensures accurate, timely, and compliant payroll processing in a highly regulated heavy-highway and prevailing wage environment. The position plays a critical role in maintaining payroll integrity, supporting job cost accuracy, ensuring regulatory compliance, and delivering a high level of service to employees and internal stakeholders.

Essential Functions:

1. Results matter. Ensure accurate and timely weekly payroll processing for all hourly production employees, resulting in 100% on-time payroll delivery and compliance with federal, state, union, and prevailing wage requirements.

2. Determined. Maintain payroll accuracy and integrity by reviewing, validating, and approving time-off requests and timekeeping data to ensure proper compensation and alignment with company policies and labor regulations.

3. Drive job cost accuracy and labor reporting reliability by collaborating closely with Scheduling Coordinators to maintain precise daily work schedules and coding that directly support operational and financial reporting.

4. Communicate. Provide responsive and professional payroll support by serving as a primary point of contact for payroll inquiries, resolving employee and manager questions promptly, and managing the payroll inbox to ensure timely issue resolution.

5. Committed to serve. Safeguard confidential payroll and employee information by maintaining strict data privacy standards and ensuring compliance with company policies and regulatory requirements.

6. Respect and engage. Support seamless onboarding and workforce transitions by partnering with Scheduling Coordinators and HR to ensure new hires are accurately set up in payroll systems and properly classified.

7. Our word is our bond. Maintain compliance with CDL, driver qualification, and training requirements by supporting the Scheduling Coordinator and Safety Department in the accurate tracking and documentation of driver files, certifications, and regulatory documentation.

8. Ensure regulatory reporting accuracy and timeliness by assisting the Divisional EEO Officer and internal stakeholders with required employment and compliance reporting.

9. Maintain prevailing wage compliance across multiple states by monitoring and updating wage determinations, building and modifying payroll templates as required, and ensuring accurate application of rates and fringe allocations.

10. Dedication. Ensure subcontractor compliance with certified payroll requirements by monitoring, collecting, reviewing, and processing weekly certified payroll reports in accordance with contractual and regulatory standards.

11. Prepare and submit accurate weekly DOL certified payroll reports and ensure timely submission through all required state online reporting systems, maintaining full audit readiness.

Requirements, Education and Experience:

1. Associate’s degree in Accounting, Finance, Business Administration, Human Resources, or related field
2. Minimum of 3 years of payroll processing experience; multi-state and high-volume payroll experience preferred
3. 2–3 years of experience processing Heavy-Highway Prevailing Wage payroll strongly preferred
4. Working knowledge of federal and state wage and hour laws, including prevailing wage regulations
5. Intermediate proficiency in Microsoft Office Suite, with strong Excel skills (formulas, data validation, reporting)
6. Strong analytical skills with a high level of accuracy and attention to detail
7. Ability to manage confidential information with discretion and professionalism
8. Effective verbal and written communication skills in English
9. Legal authorization to work in the United States

Peckham Industries, Inc. (PII) is an Equal Employment Opportunity (EEO) and Affirmative Action employer. It is our policy to provide EEO to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, pregnancy or pregnancy-related condition, or any other characteristic protected by federal, state or local law.

Under the Americans with Disabilities Act or similar law, if you have a disability and you wish to discuss potential accommodations related to applying for employment at Peckham, please contact [email protected].

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