Sales & Use Tax Analyst

Position Summary and Responsibilities

Your primary responsibilities include working with internal and external partners to ensure all sales and use tax compliance, audit, and accounting obligations are completed. Success in this role will require a passion for identifying and driving process improvements, enthusiasm for leading change, and a low tolerance for the status quo.

Apply sales and use taxation knowledge to analyze and determine the applicability of sales & use tax on business purchases and ensure correct general ledger classification for enterprise-wide purchasing activity. Manage vendor questions for resale certificates and related processes.

Qualifications

• Bachelor’s degree required, in Accounting or Finance
• 2+ years of Sales and Use Tax experience (public or private)
• Strong organization and time management attributes with ability to handle multiple priorities
• Experience working independently in a fast-paced environment with rapidly changing priorities
• Knowledge and ability to learn of current state and local (multi-jurisdictional) sales/use tax laws, concepts, policies, and regulations and the specific application of these to retail companies
• Proficiency in Microsoft Office computer software applications; strong expertise in Excel required
• Microsoft Dynamics 365 experience a plus
• Experience and ability to respond to customers’ sales tax questions (includes ability to perform tax research and provide taxability guidance)
• Ability to communicate clearly, accurately, and tactfully, both verbally and in writing, successfully translating always-complex tax rules for business partners and customers.

Essential Functions of the Position

• Responsible for the exemption/resale certificate process
• Collaborate with team members on providing appropriate exemptions and resale certificates to vendors and suppliers and respond to related inquiries
• Manage issuance of tax exemption certificates
• Register in new jurisdictions for sales/use tax purposes as needed
• Research and respond to sales/use tax questions submitted by internal and external customers, including responding in a timely, accurate, and complete fashion
• Provide guidance regarding taxability of products and services
• Provide support for D365 to ensure proper taxation
• Assist in audit defense efforts as needed
• Assist in reconciliation of sales/use tax workpapers including sales/use tax accounts
• Assist in the management of the monthly sales tax compliance process with outside service provider, ensuring accuracy and completeness
• Assist in the management of the indirect tax general ledger accounts and monthly tax reconciliations
• Respond to indirect tax notices and support indirect tax audits inquiries
• Assist with additional projects and assignments, including business registrations, trade name/DBA filings and annual reports, as required
• Prepare, file, and submit payment for various miscellaneous tax returns as needed
• Maintain the tax department’s indirect tax filing calendar
• Maintain and update monthly process documentation as needed
• Recommend process improvement to elevate accuracy, timeliness, and efficiency
• Perform tax research using available research tools
• Contribute insights to the development of automated solutions to support our compliance process and tax-related systems
• Communicate effectively with team members and customers to provide exceptional service and support

At Mavis, we understand that our people drive our success. We provide our team members with competitive weekly salary, a good working environment and an excellent combination of additional benefits like health, dental, life and vision insurance, a 401(k) retirement savings plan with employer match, paid vacations, paid time off, paid holidays, life insurance, on-the-job training, and opportunities for career growth and advancement.

Mavis is an Equal Opportunity Employer

Consistent with our commitment to the principle of equal employment opportunity for all individuals, we enforce a zero-tolerance policy on discrimination at Mavis. Employment decisions are made without regard to an applicant's or employee's actual or perceived race, color, religion, creed, sex, pregnancy, sexual orientation, national origin, age, ancestry, ethnicity, disability, citizenship, alienage, marital status, domestic or civil union partnership status, familial status, caregiver status, military or veteran status, transgender status, gender identity or expression, genetic information, predisposing genetic characteristic, status as a victim of domestic violence, stalking and sex offenses, or any other status protected by applicable federal, state or local laws, regulations or ordinances. Exceptions or modifications to certain job duties and/or expected schedules may be provided for an employee who needs a reasonable accommodation for: (a) a sincerely held religious belief, observance or practice that conflicts with the expected schedule for a position; or (b) an otherwise qualified individual with a disability, unless such accommodation poses an undue hardship on our business, in accordance with applicable federal, state and local laws. Additional information is available by contacting [email protected].

We will endeavor to make a reasonable accommodation / modification to the known physical or mental limitations of a qualified applicant with a disability to assist in the hiring process, unless the accommodation would impose an undue hardship on the operations of our business, in accordance with applicable federal, state and local laws. If you believe you require such assistance to complete this Application for Employment or to participate in the interview process, please contact our Employee Experience team at (914) 984-2500 ext. 5631. We also will endeavor to provide reasonable accommodation for a job applicant's or an employee's sincerely held religious beliefs, observances, or practices that conflict with a work requirement unless the accommodation poses an undue hardship to our business, in accordance with applicable federal, state and local laws. If you believe you require such an accommodation, please contact our Employee Experience team at (914) 984-2500 ext. 5631. In addition, applicants may report any instances of perceived discrimination through HRConnect either by calling toll-free at 1-877-628-4755 or by sending an email to [email protected].

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person