Legal Administrative Assistant

• New York, New York

• Business Professional - Non-Exempt

• Litigation

Stradley Ronon Stevens & Young, LLP is currently seeking a highly organized and detail-oriented Legal Administrative Assistant to support the attorneys within our dynamic litigation department. The position is a hybrid role that will be based in our New York, NY office. The ideal candidate will possess excellent administrative skills, the ability to manage multiple and sometimes competing filing deadlines, and the ability to thrive in a fast-paced environment. This role offers the opportunity to work closely with experienced attorneys and contribute to the success of our litigation team.

Responsibilities:

• Provide comprehensive administrative support to partners and associates within the litigation practice group, including managing calendars, scheduling appointments, and coordinating meetings.

• Prepare and format legal documents, including pleadings, motions, briefs, and correspondence, adhering to established formatting and style guidelines.

• Assist in organizing and maintaining electronic and physical filing systems, ensuring all documents are properly labeled, indexed, and stored.

• Handle incoming and outgoing communications, including phone calls, emails, and mail, promptly and professionally.

• Assist attorneys in organizing and maintaining case files, including gathering, organizing, and summarizing relevant documents and evidence.

• Monitor and track case deadlines, ensuring all filings, hearings, and other obligations are met in a timely manner.

• Coordinate with attorneys and legal staff to prepare for depositions, hearings, trials, and other proceedings, including scheduling, logistics, and document preparation.

• Serve as a point of contact for clients, providing exceptional customer service and responding to inquiries and requests in a timely and professional manner.

• Assist in drafting engagement letters, fee agreements, and other client-related documents, ensuring accuracy and completeness.

• Coordinate client meetings, including scheduling, preparing meeting materials, and arranging conference rooms or virtual meeting spaces.

Qualifications:

• Bachelor's degree or equivalent experience preferred.

• At least five (5) years of experience as a legal administrative assistant or in a similar role within a law firm or legal department.

• Strong proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint) and legal software applications; experience with iManage preferred.

• Excellent organizational skills with the ability to manage multiple tasks and priorities effectively.

• Exceptional attention to detail and accuracy, particularly in proofreading and document formatting.

• Excellent communication skills, both written and verbal, with a professional and courteous demeanor.

• Ability to maintain confidentiality and handle sensitive information with discretion.

• Flexibility to adapt to changing priorities and work effectively under pressure.

• Regular hours are typically Monday through Friday; occasional overtime may be required during periods of high caseload or tight deadlines.

• May require occasional travel for court appearances, client meetings, or other business-related purposes.

The estimated salary range for this position is $78,000 to $94,000 annually, commensurate with experience.

Stradley Ronon offers a competitive benefits package that includes medical, vision, dental, and prescription drug coverage; health savings account (with applicable medical plan); flexible spending accounts; life insurance; short- and long-term disability coverage; and 401(k). Additionally, the firm provides family forming and hormonal health benefits; childcare leave; backup child and adult care; pre-tax commuter benefits; an employee assistance program; a wellbeing program; vacation and other paid time off.

No agencies please. For questions regarding this position, please contact Julie Oates, Talent Acquisition Manager, at [email protected]. Outside agencies, search firms and/or their representatives will not be compensated in any way for unsolicited candidate submissions, or submissions made through anyone other than a Legal Recruiting Department representative.

Stradley Ronon Stevens & Young, LLP is an Equal Opportunity Employer.