Event & Hospitality Coordinator

Event & Hospitality Coordinator

Location: New York, NY
Salary Range: $55,000 – $70,000 (commensurate with experience)

Position Overview

A nationally recognized professional services firm is seeking an organized and service-oriented Event & Hospitality Coordinator to support the execution of meetings, events, and hospitality functions for attorneys, staff, and clients across the firm’s offices.

This New York-based role plays a key part in delivering a high-quality, client-facing experience. The Coordinator will manage in-office meeting setups, food and beverage service, event logistics, RSVP tracking, and vendor coordination while collaborating closely with Facilities, Office Services, Reception, and other departments.

This is a hands-on, in-person role requiring professionalism, attention to detail, and strong communication skills.

Key ResponsibilitiesEvent & Meeting Support

• Provide on-site setup, food and beverage coordination, and breakdown for meetings and firm events
• Maintain daily conference room readiness including calendar tracking and meeting setup
• Manage Outlook calendar and conference room scheduling
• Work registration tables and firm booths at conferences, as needed
• Participate in pre- and post-event production support

Hospitality & Office Support

• Maintain meeting supplies, inventory management, and restocking for the local office
• Coordinate with Office Services for shipping, print jobs, and related services
• Track and save order receipts, meeting requests, and related documentation in accordance with firm policy
• Assist with inventory and supply maintenance for local and national offices

Event Administration & Tracking

• Maintain Event & Hospitality tracking spreadsheets in Excel
• Manage RSVP lists and event registrations
• Assist with shared inbox management (Outlook and MS Teams)
• Support community events, employee engagement initiatives, political and judicial fundraisers, and firm holiday events
• Coordinate directly with local vendors for firm-related events
• Manage data tracking including vendor management, registration lists, and inventory

Qualifications

• 2+ years of experience in event coordination, hospitality, office services, or client-facing environments
• Experience in a professional services environment preferred
• Strong client-facing communication skills (written and verbal)
• Proficiency in:
• Microsoft Excel
• MS Outlook
• MS Teams
• Experience with Zoom required
• Familiarity with Vuture, Marketo, Eloqua, Canva, or project management platforms such as Asana is a plus
• Strong organizational skills and ability to manage multiple priorities
• Ability to lift and set up meeting materials and food/beverage stations as needed

What We’re Looking For

• Highly organized and detail-oriented
• Professional and polished in executive-facing settings
• Service-minded with a strong sense of urgency
• Comfortable working in-person and collaborating across departments
• Able to manage shifting priorities in a fast-paced professional environment

Compensation

The expected salary range for this position is $55,000 – $70,000 , based on experience and other job-related factors permitted by law.

To Apply

Please email your resume to [email protected] with “Event & Hospitality Coordinator – NY” in the subject line.

Job Type: Full-time

Pay: $55,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• How many years of law firm client facing experience as a Event & Hospitality Coordinator do you have?

Work Location: In person