Front office manager

The Waldorf School of Saratoga Springs is seeking a front office manager beginning November 2025. This position is responsible for the running of our Lower School front office, providing a welcoming environment for faculty, staff, students, and parents, and assisting the faculty and administrative team with various clerical and administrative tasks as needed.

Hours: 4o hours/week during school hours, from 7:30am-3:30pm, when school is in session, plus two weeks before school begins and two weeks after school ends; reduced summer hours of 10 hours per week in July and August.

Experience: The ideal candidate will have 3-5 years of experience in a busy office environment; a high level of organization; the ability to maintain confidentiality; work well with staff and interact positively with students. Database, Excel and Google documents; email and email programs. Prior experience in a school office or classroom is a plus.

Responsibilities and Tasks:

• Answer phones, take messages for faculty, staff and students.
• Receive and direct visitors to the appropriate place, help coordinate meeting space for groups.
• Send, receive and distribute faxes and emails.
• Maintain main office files.
• Receive and distribute mail and deliveries.
• Assist faculty, students and parents with needs and requests.
• Ring daily bells at specified times.
• Be the central point of reference for information pertaining to the Lower School.
• General support of faculty (ie. with typing, mailings, copying, signup genius and coordination of parent volunteers for class teachers on an as-needed basis).
• Take appointments and organize student conferences.
• Help facilitate class trips by following policy (drivers, specialty notification, etc).
• Coordinate lunch programs.
• Collect and input daily student attendance.
• Support faculty with discipline needs by providing a supportive environment for a student as a temporary discipline measure.
• Coordinate bus transportation for students on a daily basis and supervise end of day dismissal for all bus transport students.
• Be point of contact for weekday site facility issues if facilities manager is not available.
• Assist with emergency substitution needs.
• Order office and classroom supplies.
• Send group emails.
• Generate weekly Bulletin.
• Attend weekly meetings.

The Waldorf School of Saratoga Springs was founded in 1981. Our classes are presented imaginatively and experientially, based on established and evolving Waldorf principles—to inspire creative thought and discourse and nurture human connections.

We have three campuses located in beautiful Saratoga Springs, New York, a walkable and bike-friendly Victorian resort town nestled in the foothills of the Adirondacks with a population of approximately 30,000. We are three hours from Boston, New York City, and Montreal. Our location offers four delightful seasons and proximity to both wilderness and major cities while providing a comfortable small-town feel. Saratoga Springs offers many world class cultural events, and is host to the New York City Ballet and the Philadelphia Orchestra during the summer. We have a thriving music and theater scene, with a plethora of restaurants, shops, outdoor activities and community events.

To apply, please send your resume and cover letter to [email protected].

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Benefits:

• Paid time off

Work Location: In person