Payroll Accountant

Description

The Payroll Accountant will be responsible for managing and processing multi-state payroll, ensuring compliance with tax regulations, and maintaining accurate payroll records. Manage accounts payable functions, reconcile bank statements, and contribute to month-end close procedures, helping to manage and maintain the financial health and integrity of the organization.

Duties and Responsibilities:

• Manage the process and all aspects of weekly and bi-weekly payroll as a multi-state employer, ensuring timely and accurate payments to employees.
• Verify and process timesheets, overtime, benefits and deductions. 
• Reconciliation of payroll and client billing. 
• Ensure compliance with federal, state and local tax regulations.
• Maintain accurate records, identify and resolve discrepancies promptly.
• Coordinate with People & Culture to verify employee status, pay rates and deductions. 
• Prepare payroll-related reports and benefits reconciliations, etc.
• Maintain payroll records, ensuring confidentiality and compliance with data protection regulations. 
• Respond timely & professionally to payroll and accounting inquiries.
• Ensure compliance with multi-state payroll laws and regulations.
• Prepares, posts, verifies, and records payments and transactions related to accounts payable.
• Ensure timely and accurate payments to subcontractors. 
• Ability to work flexible schedule for Pacific and Eastern time zone payrolls. 
• Maintains and updates vendor and subcontractor files, including name or address changes, mergers, or mailing attentions.
• Reconciliations of month end and year end GL. 
• Prepare audits as requested, per business needs.
• Complete any additional tasks as requested by management.

Essential Characteristics and Competencies:

• Excellent verbal and written communication skills. 
• Proficient in Microsoft Excel and Office Suite as well as other accounting software programs.
• Ability to operate related office equipment, such as laptop, docking station, scanner/copier.
• Ability to work independently and in a fast-paced environment.
• Ability to anticipate work needs and interact professionally with customers, vendors and co-workers. 
• Excellent organizational skills and strong attention to detail.
• Strong analytical and problem-solving abilities.
• Ability to handle sensitive and confidential information with discretion.

Employee Benefits & Perks:

• Excellent benefit package options.
• 401K plan (traditional and roth options).
• Paid vacation, jury duty, sick, holiday, and bereavement days.

Requirements

  Required Knowledge, Skill, Abilities:

• Associate’s or bachelor’s degree in Business or Accounting preferred. 
• 5 years of payroll and/or accounting related experience required. Preferably 2 years specific to accounting. 
• Proven verbal and written communication. 
• Excellent computer skills in MS Word, Excel, data entry, etc.
• Flexible working schedule to be able to respond to business needs across multiple time zones.