Job Opportunity: Award Administrator or Sr. Award Administrator

Award Administrator or Sr. Award Administrator

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Why Rensselaer?Our dynamic global community of changemakers includes some of the world's leading researchers, students, alumni, and faculty who ask the important questions and devise the scientific and technological innovations that make the world a better place for all of humanity. Nestled on a beautiful 275-acre campus in upstate NY, Rensselaer is home to five schools, 32 research centers, three makerspaces, an observatory, and one of the world's fastest supercomputers.
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Job Summary
Hiring will be at the Award Administrator or Sr. Award Administrator level, depending on the candidate's qualifications.
The Award Administrator is responsible for reviewing and processing award and subaward related transactions which are received at RPI, processing an assigned portfolio of award setups and outgoing subawards. The Award Administrator is responsible for accurate and timely customer service for the awards team, including sharing assignment of centralized inbox and ticketing system monitoring, triage, and assignment for subawards and awards at RPI.
The Sr. Award Administrator is responsible for maintaining a portfolio of awards, from receipt, acceptance and execution to financial account establishment, as well as issuance, monitoring, and management of all outgoing subawards. The Sr. Award Administrator ensures accurate setup of awards in RPI's ERA and ERP systems. The Sr. Award Administrator also serves as primary point of contact to all RPI stakeholders (internal and external) related to requests for prior sponsor approval (such as re-budgets, change of key persons, transfers, and subaward issuance) or other award management matters. The Sr. Award Administrator will assist with process improvement efforts related to award administration and participate in communication and training on sponsored award administration topics at RPI for faculty and campus stakeholders as requested.


Minimum Qualifications
Award Administrator:

»Bachelor's Degree in related field

»Minimum 2 years of significant professional practice
significant combinations of education, training and practice may be considered.
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Sr. Award Administrator:

»Bachelor's Degree in related field

» 3 years of significant professional practice in sponsored award administration, research administration, contract administration in a higher education environment
A significant combination of education, directly related practice and training may be substituted for a degree.


Preferred Qualifications

» practice using Banner Finance or similar ERP system

»Work practice in research administration, contract administration, or in a higher education environment


Minimum expertise, expertise, and Abilities

» expertise of sponsored award receipt, negotiation, and financial account creation in a university/research institution setting;

» expertise of federal regulations and policies governing educational institutions and/or non-profits, specifically 2 CFR 200 (Uniform Guidance) and rules related to Federal grants management in a Higher Education environment.

» capability to interpret routine federal grant terms and conditions and draft and issue appropriate subagreement types, as well as expertise of applicable subrecipient monitoring rules and regulations.

»Familiarity with eRA and ERP systems (such as Cayuse and Banner) in a higher education/research environment

» capability to maintain confidentiality of privileged documents and communication.

»Demonstrated proficiency with Microsoft Office Suite

» capability to analyze and interpret data.

» capability to communicate effectively, both orally and in writing.

»Excellent interpersonal and organizational expertise.

» capability to work effectively under pressure and meet established goals and objectives.

» capability to work independently or as part of a team.

» capability to work in fast paced, rapidly changing environment.

» capability to work independently with minimal supervision.

» capability to interact well with people either individually or in a group setting


Application instructions


Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter.
If you need assistance with the online application process, Contact Us by Email address: [email protected]
Job Posted Date
Applications will be accepted until the position is filled.


COVID-19 Pandemic Protocols
Rensselaer requires all faculty and staff to be vaccinated (and boosted when eligible) against COVID-19. Requests for exemptions for medical or religious reasons will be evaluated on a case by case basis. For more information, please see