Senior Administrative Assistant / Office Administrator

UWUA
Utility Workers Union of America Local 1-2

Senior Administrative Assistant / Office Administrator

Based in New York City, NY

Location: Midtown Manhattan NYC
Schedule: Full-Time
Industry: Union / Utility
Starting Salary: $85,000

Job Description
We are seeking a highly organized and dependable Senior Administrative Assistant / Office Administrator to support a union office in the utility industry. This role is responsible for weekly payroll processing, check preparation, arbitration and labor-related documentation, and day-to-day administrative operations. The ideal candidate is detail-oriented, professional, and experienced working in a confidential, compliance-focused environment.

Key Responsibilities

• Process weekly payroll for approximately 17 employees using Paychex; monthly payroll for up to 40 employees
• Create, print, and track checks using QuickBooks, ensuring proper approvals and documentation
• Prepare, file, and track arbitration and labor-related documentation
• Draft professional letters, emails, and union correspondence
• Maintain accurate digital and physical filing systems
• Schedule meetings, hearings, and appointments
• Answer and route phone calls professionally
• Maintain spreadsheets and tracking logs using Microsoft Excel and Word
• Demonstrate proficiency in using and working with Microsoft 365 applications, including Outlook, Teams, and OneDrive
• Handle confidential and sensitive information with discretion
• Take notes and minutes in meetings

Required Qualifications

• 3+ years of administrative or office management experience
• Hands-on experience running payroll (weekly payroll experience required)
• Experience using QuickBooks for check creation and tracking
• Strong proficiency in Microsoft Word and Excel
• Excellent written and verbal communication skills
• Strong attention to detail, organization, and reliability

Preferred Qualifications

• Experience working in a union, labor relations, or regulated industry
• Experience supporting senior leadership

To Apply
Please send your résumé and cover letter to:

Secretary-Treasurer
U.W.U.A. A.F.L.-C.I.O. Local 1-2
8 East 36th St. 5th Fl
New York, N.Y. 10016
Email: [email protected]

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