Assistant Bookkeeper

Job Description

Job Description

Position Summary

The Assistant Bookkeeper supports the Finance Department in maintaining accurate financial records, processing transactions in a timely manner, and ensuring compliance with internal controls, grant requirements, and federal, state, and local regulations. This position plays a vital role in managing the daily financial operations of In Our Own Voices (IOOV). This rapidly growing, grant-funded nonprofit organization serves LGBTQ+ Black, Indigenous, and People of Color communities.

Role and Responsibilities

• Assist with accounts payable and accounts receivable activities, including accurate data entry, invoice processing, payment posting, and vendor management.
• Reconcile financial accounts regularly, including bank and credit card statements, and flag discrepancies for follow-up.
• Maintain organized and up-to-date financial records in both digital systems and physical files.
• Support preparation and processing of staff payroll, timesheet verification, and payroll allocations for grant reporting.
• Assist in generating monthly, quarterly, and annual reports for internal review and submission to funders.
• Monitor program and grant-related expenses to ensure alignment with approved budgets and compliance with grant terms.
• Communicate with vendors, partners, and internal team members regarding invoices, payments, and financial inquiries.
• Provide administrative support during audits, budget development, financial monitoring, and year-end closing.
• Perform general clerical duties (e.g., scanning, copying, uploading documents) to support the Finance Department.
• Fulfill additional duties assigned by the Fiscal Director and Grant Finance Manager as needed to support financial compliance and efficiency.

Qualifications

Required

• Associate’s degree in Accounting, Finance, Business Administration, or related field.
• 1 to 2 years of bookkeeping, accounting, or financial administrative experience.
• Proficiency in accounting software (QuickBooks or similar) and Microsoft Office Applications (Excel, Word, Outlook).
• Strong attention to detail, organizational skills, and ability to meet deadlines.
• Demonstrated integrity, professionalism, and ability to maintain confidential information.
• Strong communication and interpersonal skills.

Preferred

• Experience working with grant-funded organizations, nonprofits, or human services agencies.
• Familiarity with fund accounting, grant budgets, or contract reimbursement processes.

Physical Demands

• Ability to occasionally lift up to 25 lbs. independently (e.g., files, office supplies).
• Frequent sitting, typing, and computer work with opportunities to move throughout the day.

Working Conditions

• Office-based position with significant use of online financial systems.
• Regular interaction via phone, email, and in-person with staff, vendors, and external stakeholders.

Equal Opportunity Employment Statement

In Our Own Voices, Inc. is an equal opportunity employer. We value diversity at all levels and encourage applications from Black, Indigenous, and other people of color, LGBTQ+ individuals, people with disabilities, and those with lived experience in the communities we serve. All qualified applicants will be considered without regard to race, color, religion, national origin, age, gender identity or expression, sexual orientation, veteran status, disability status, or any other protected status.

In Our Own Voices, Inc. (IOOV) is a nonprofit organization dedicated to serving the needs of LGBTQ+ communities, with a focus on people of color. Our mission is to enhance the health, wellness, and overall quality of life for LGBTQ+ individuals through advocacy, support services, and community-building activities. We offer a wide range of programs, including health services, mental health support, youth services, and cultural events, all aimed at fostering a safe, inclusive, and equitable environment. At IOOV, we are committed to promoting social justice and empowering marginalized communities to thrive.

Company Description

In Our Own Voices, Inc. (IOOV) is a nonprofit organization dedicated to serving the needs of LGBTQ+ communities, with a focus on people of color. Our mission is to enhance the health, wellness, and overall quality of life for LGBTQ+ individuals through advocacy, support services, and community-building activities. We offer a wide range of programs, including health services, mental health support, youth services, and cultural events, all aimed at fostering a safe, inclusive, and equitable environment. At IOOV, we are committed to promoting social justice and empowering marginalized communities to thrive.