Human Resources Assistant

Position Title: Human Resources Assistant

Department : Human Resources

Reports To: Director of Human Resources

Supervises: N/A

Classification : Non-Exempt

Position Summary

The Human Resources Assistant will support the HR Department with Onboarding, recruitment, leave management, automation of HR processes, and other general HR duties.

Key Responsibilities

• Manage the Onboarding Process, including preparation, training, and new hire assimilation
• Serve as primary user for all HR systems; maintain employee data in HRIS, including entering new hire information, updating organizational structure, job titles, etc.
• Support payroll activities for employees
• Provide employment verifications and handle unemployment claims
• Complete I-9 verifications for all new employees via E-Verify
• Perform various data gathering and report creation as requested
• Assist in program rollouts and training i.e., benefits open enrollment
• Respond to routine general employee HR questions or properly redirect employees in a timely manner
• Keep apprised & updated on new labor laws, benefits compliance, company policies, and procedures
• Maintains and updates as required, all employee information records, personnel files, and appropriate databases and ensures accuracy of employee status and headcount.
• Answer routine inquiries, both internal and external, on subjects such as employment verifications, job openings or benefits, human resource related pay issues, and policy questions
• Consistent tracking of all employees on Leave of Absence, including, but not limited to, Military, FMLA, and tracking all benefits and employee-paid premiums for the duration of the leave, making sure all physical capability forms and physical agility tests are complete prior to the employee returning to work
• Assists employees with disability insurance claim requirements for non-work-related injuries or illnesses, tracking all benefits and employee-paid premiums for the duration of the disability, making sure all physical capability forms and physical agility tests are complete prior to the employee returning to work
• Oversees the employee light duty program and assists with light duty staffing assignments and schedules
• This position requires working independently with minimal supervision.
• Perform other such duties as may be required.

POSITION QUALIFICATIONS

Education & Experience

• High School Diploma, associate degree preferred
• 3 + years of previous relevant experience in Human Resources required
• Working knowledge of HR functions including recruiting and hiring, benefit administration, employee/labor relations, and compensation
• Familiarity with medical/dental/life insurance enrollment and administration
• Knowledge of federal, state, and local labor laws

Competencies

• Ability to interface with associates and management at all levels, handling confidential issues and information with discretion
• Ability to multi-task while maintaining vigilant attention to detail
• Strong PC skills including MS Office, UKG and E-schedule

Work Environment:

• Work is performed under normal working conditions, as in a standard office environment.

Physical Requirements:

• High level of sitting/working at a desk
• Light physical effort (lift/carry up to 10 lbs.)
• Must be able to perform the essential duties of the position with or without reasonable accommodations