Development Coordinator

Development Coordinator

Job Description

The Development Coordinator is primarily responsible for overseeing database management, including entering new data as well as analyzing, reporting on, cleaning, and maintaining existing data. The position will also assist in donor recognition, stewardship, and cultivation through a variety of fundraising activities, including direct-mail appeals and special events.

The appropriate candidate will have an exquisite attention to detail, systems-focused mindset, and commitment to accuracy when working with data. They will communicate effectively and clearly (both in writing and verbally) with donors, staff-members, and community stakeholders, and display a strong belief in Hochstein’s mission and vision. The Development Coordinator will work alongside the Institutional Giving Manager and report to the Director of Development.

The Development Coordinator role offers a clear pathway for growth at Hochstein, with the expectation that the individual will be considered for promotion within one year of hire, contingent upon a successful annual review. As the organization anticipates expanding its fundraising capacity—particularly in major gifts and donor cultivation—Hochstein prefers to advance this growth through internal promotion rather than an external search.

Responsibilities (other duties may be assigned)

Database and Administration:

● Enter information from new donations and donors into database

● Process and send thank you letters in a timely manner

● Maintain accurate records of donations and donors

● Create reports and analyze data about current and prospective donors

● Manage online donation form, including publishing updates as needed

Stewardship and Cultivation:

● Plan fundraising campaigns collaboratively with Development Department

● Support efforts to build relationships with donors

● Track cultivation efforts and coordinate with development staff to ensure completion

● Assist with a wide variety of appeals and other correspondence

Special Events and Fundraisers:

● Plan and execute lunch gatherings and smaller receptions

● Assist in planning for Hochstein’s annual fundraising gala

● Participate in development-related events

Qualifications

● Passion for Hochstein’s mission and vision

● Experience with fundraising software (Bloomerang) and basic accounting principles

● Proficiency with Microsoft Office and Google Workspace, particularly Excel and Sheets

● System-focused mindset, attention to detail, and commitment to data accuracy

● Ability to manage multiple projects with competing priorities

● Skills in problem solving, event planning, relationship building, and data organization

Work Schedule

The Development Coordinator will be expected to work primarily in person at The Hochstein School in Rochester, NY during regular office hours (35 hours weekly). Some flexibility for remote work is possible, and occasional evening or weekend hours may be required for special events and programs.

Estimated Compensation - $41,000 - $43,000 per year

A range of benefits, including health coverage, are available. Additionally, this position is eligible for the 20% staff discount on lessons and classes at Hochstein.

Application Instructions

This search is ongoing until the position is filled. To apply, send a cover letter, resume, and contact information for three references to Gwen Green, Director of Development, at [email protected].

Hochstein is a community music, dance, and arts therapy school in downtown Rochester, NY. Hochstein’s mission is to provide people of all ages, backgrounds, and abilities with access to excellent music and dance education in a community that nurtures and encourages personal achievement. Established in 1920, Hochstein serves hundreds of students each year, most of which receive partial or complete financial assistance/scholarships.

The Hochstein School is an Equal Opportunity Employer. It is our policy to afford equal opportunities to all persons employed by or seeking employment with the School. The School prohibits unlawful discrimination or harassment on the basis of an employee's or applicant's race, color,religion, creed,sex, sexual orientation, gender identity and expression, national origin, citizenship, age, disability, marital status, military or veteran status, arrest or conviction record, status as a victim of domestic violence, predisposing genetic characteristics, familial status, the employee's or the employee's dependent's reproductive health decision-making, and any other status protected by federal,state, orlocal laws.

Please visit these links for information regarding employee rights under the Family Medical Leave Act and Employee Polygraph Protection Act.

50 N. Plymouth Ave., Rochester, NY 14614 | | (585) 454-4596

(January 2026)

Job Type: Full-time

Pay: $41,000.00 - $43,000.00 per year

Benefits:

• 403(b)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person