Operations Assistant

Job Description

Job Description

Operations Assistant- Anyone who applies to Fabmatics can expect good chances for advancement and the best development opportunities in an especially family-friendly environment.

Fabmatics is one of the leading suppliers of automation and robotics systems in the semiconductor industry . Our solutions help one of the world's most important industries to manufacture microchips and sensors for digital applications. To do this, we combine solid mechanical engineering with intelligent software solutions and reliable equipment service. We build on a foundation of over 30 years of experience and expertise . Over 200 employees contribute to the success of our company every day. And we continue to grow. Join the team of passionate automation professionals and individual characters . Come on board!

You're a perfect match with Fabmatics if you possess the following characteristics:

• Independence & a sense of responsibility for flexible and solution-oriented employment
• Motivation & competence for the development and continuation of innovative ideas
• Team spirit & a communicative nature for professional cooperation in the team on-location and with our partners around the world
• Results oriented with a willingness to learn in a highly regulated and high-pressure environment

Our Offer :

• Salary range: up to 55,000 annually
• Nine paid holidays and four weeks of PTO per year
• Paid sick leave in accordance with applicable law.
• 50-100% company-paid medical, dental, vision, disability, and life insurance
• Daily per diems for travel
• Tuition reimbursement and ongoing professional training
• 401(k) with company matching

Objective

We are seeking a reliable and detail-oriented Operations Assistant to support our logistics and warehouse operations, as well as assist with general organizational tasks. This full-time role is based in Utica, NY and offers a hybrid working arrangement. The ideal candidate is organized, proactive, and comfortable working in a dynamic environment where logistics, compliance, and communication intersect.

Scope of Duties & Responsibilities will include but are not limited to:

Logistics & Warehouse Support (Approx. 90%)

• Prepare and process domestic and international shipments, including packing, labeling, and required documentation (e.g., bills of lading, commercial invoices, packing lists).
• Coordinate freight pickups and deliveries with carriers, couriers, and freight forwarders (international and domestic).
• Track shipments and provide regular status updates to internal teams and customers.
• Ensure compliance with U.S. and international import/export regulations, including accurate use of tariff codes, country of origin declarations, and Incoterms.
• Collaborate with customs brokers to ensure timely customs clearance and accurate document submission.
• Maintain shipping logs and update ERP/WMS systems with current shipment and inventory data.
• Assist with inventory and cycle counts, stock reconciliation, and quality control checks.
• Inspect incoming and outgoing shipments for accuracy, damage, and compliance.
• Manage inventory of shipping supplies and packaging materials.
• Support various other warehouse-related tasks as needed.

General Operations Support (Approx. 10%)

• Handle incoming mail at the Utica office, including processing and scanning.
• Provide administrative support to the Director of Operations and CEO, including:
  • Report preparation
  • Ordering of advertising materials
  • Coordinating travel and logistics for team events
• Involvement of continuous improvement activities
• Other duties as required by management

Requirements:

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• 1-2 years of experience in logistics, shipping/receiving, or general operations support.
• Familiarity with domestic and international shipping processes and documentation.
• Basic understanding of import/export regulations.
• Proficiency and experience with ERP/WMS systems.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Comfortable working independently and as part of a team.
• Must be able to perform duties in a limited supervision environment

Location:

Fabmatics USA headquarters is in Utica, New York. This position would be based in the Utica, New York area.