Director of Hospital Admitting

Job Description

Job Description

Job Title: Director of Hospital Admitting
Department: Patient Access / Admitting Services
Reports To: Chief Operating Officer or Hospital Administrator
Compensation: 120-150k/Year
Employment Type: Full-Time

Position Overview

The Director of Hospital Admitting is responsible for the strategic leadership and operational oversight of the Admitting, Emergency Room Registration, and Pre-Testing departments. This role ensures efficient patient access, seamless coordination with clinical and administrative departments, and compliance with regulatory and financial standards. The Director serves as a key liaison between patients, providers, and financial services to support timely admissions, appropriate placements, and positive patient experiences.

Key Responsibilities

Departmental Operations

• Plan, direct, and manage the daily operations of the Admitting, ER Registration, and Pre-Testing departments.

• Ensure timely and appropriate patient admission, registration, and placement in collaboration with physicians, nursing, and hospital units.

• Develop and implement policies, procedures, and workflows that promote operational efficiency and excellent patient service.

• Leverage technology and systems to maintain accurate census, billing, and patient information records.

Leadership & Staffing

• Develop job descriptions, performance evaluation tools, and training protocols for staff.

• Evaluate team performance in collaboration with department managers, providing coaching, recognition, and corrective action as needed.

• Oversee staffing schedules, timekeeping, and approval of overtime or shift changes.

• Ensure compliance with orientation, competency, and physical examination requirements for department staff.

Financial & Compliance Oversight

• Collaborate with Financial Administration on prepayment plans, self-pay admissions, and special financial arrangements.

• Generate estimates for elective surgeries and deliveries, working closely with patients and providers.

• Monitor departmental budgets and cost centers, reviewing expense reports and identifying cost-saving opportunities.

• Maintain knowledge of Medicare, Medicaid, and commercial insurance regulations as well as federal and state healthcare compliance requirements.

Reporting & Communication

• Prepare reports for hospital administration, regulatory agencies, and accreditation bodies.

• Attend and participate in leadership, compliance, and operations meetings as required.

• Coordinate with Utilization Review, Case Management, Finance, and Administration to ensure streamlined patient throughput and reimbursement strategies.

Strategic Planning & Innovation

• Identify and implement revenue-generating strategies related to admissions and patient capacity.

• Continuously assess and improve workflows, staffing models, and patient access systems to enhance service delivery.

• Select and recommend office supplies and equipment in alignment with departmental needs and budgets.

Other Responsibilities

• Perform other related duties as assigned by hospital administration.

• Support emergency operations or cross-functional duties as needed.

Qualifications

Education:

• Bachelor’s degree in Healthcare Administration, Business Administration, Public Health, or a related field (required).

• Master’s degree (MPH, MHA, MBA) is strongly preferred.

Experience:

• 2–3 years of experience in healthcare administration at a managerial level (required).

• Prior experience in hospital admitting or patient access leadership roles is preferred.

• Experience working in compliance with healthcare regulations, billing practices, and payer requirements.

Skills & Competencies:

• Strong leadership and team-building skills with the ability to motivate and guide staff.

• Excellent interpersonal and communication skills across multidisciplinary teams.

• Working knowledge of healthcare regulations (Medicare, Medicaid, HIPAA).

• Familiarity with electronic medical record (EMR) systems and patient access software.

• Solid understanding of hospital financial processes and insurance coordination.

• Ability to manage budgets, analyze reports, and drive continuous improvement.

Work Environment

• Full-time, on-site position in a hospital or healthcare facility.

• Occasional extended hours, evenings, or weekends may be required based on departmental needs or emergencies.

• Collaborative work environment interacting with clinical, administrative, and financial departments.

The Bachrach Group LTD. (TBG) has been building better workforces with extraordinary talent based on specific functional experience, one position at a time, for nearly 50 years. Our commitment to sourcing top-notch talent has made us national leaders in both staffing and executive search.

Company Description

The Bachrach Group LTD. (TBG) has been building better workforces with extraordinary talent based on specific functional experience, one position at a time, for nearly 50 years. Our commitment to sourcing top-notch talent has made us national leaders in both staffing and executive search.