Payroll Associate

Job Title: Payroll Associate

Department : Finance.

Reports to : Payroll Director.

Location : Hybrid in NYC.

Schedule : M – F 9am -5pm.

Salary Grade : $60,000-$78,000.

Formerly the Mental Health Association of New York City (MHA-NYC), Vibrant Emotional Health’s groundbreaking solutions have delivered high quality services and support, when, where and how people need it for over 50 years. Through our state-of-the-art technology-enabled services, community wellness programs, and advocacy and education work, we are building a society in which emotional wellness can be a reality for everyone.

Position Overview:

Under the supervision of the Payroll Director, the Payroll Associate will perform duties necessary to ensure the timely process for the organization’s bi-weekly payroll utilizing Workday software.

Duties/Responsibilities:

• Assist in the preparation and processing of payroll for multiple pay groups, ensuring compliance with all federal, state, and local regulations.
• Process new hire documentation and verify payroll records ensuring all taxes and deduction are accurate and in compliance.
• Verify and input employee data, including hours worked, tax information, and other relevant details into the payroll system.
• Assist in processing wage garnishments, deductions, and other special payroll transactions as needed.
• Support in Time and Attendance processes and ensuring all absences and PTOs are up to date.
• Respond to payroll-related inquiries from employees in a timely and professional manner.
• Assist in generating and distributing payroll reports and statements.
• Maintain accurate and organized payroll records, both physical and electronic documentation.
• Stay up-to-date on changes in payroll regulations and tax laws to ensure compliance.
• Conduct audits to ensure accuracy and maintain data integrity.
• Provide support to leadership team for various payroll inquiries
• Assist with other payroll projects, as needed.

Required Qualifications:

• BS Degree in Accounting, Finance, Business, or related field of study or equivalent work experiences.
• 3+ years of progressive payroll experiences.
• Strong attention to detail and accuracy.
• Experiences in Workday is strongly preferred, but not required.
• Solid understanding of payroll principles, tax regulations, and wage laws.
• Strong Proficiency with payroll system and Microsoft Office applications, particularly Excel.
• Excellent communication and interpersonal skills.
• Ability to work both independently and as part of a team.
• Strong organizational and time-management skills.
• Commitment to maintaining confidentiality and handling sensitive payroll information with discretion and integrity.

Excellent comprehensive benefits, including medical, dental, vision, supplemental income insurance, pre-tax transit/parking, pre-tax FSA for medical and dependent care, and 401K available. 4 weeks’ vacation, plum benefits, etc.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. Vibrant will consider any equivalent combination of knowledge, skills, education and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

Vibrant Emotional Health is an equal opportunity employer. Applicants are considered for positions without regard to veteran status, uniformed service member status, race, creed, color, religion, gender, gender identity, sex, sexual orientation, citizenship status, national origin, marital status, age, physical or mental disability, genetic information, caregiver status or any other category protected by applicable federal, state or local laws.

"Please be aware that fictitious job openings, consulting engagements, solicitations, or employment offers may be circulated on the Internet in an attempt to obtain privileged information, or to induce you to pay a fee for services related to recruitment or training. Vibrant does NOT charge any application, processing, or training fee at any stage of the recruitment or hiring process. All genuine job openings will be posted on our careers page and all communications from the Vibrant recruiting team and/or hiring managers will be from an @vibrant.org email address"